On-Site Project & Billing Coordinator

Alloy Enterprises; Manchester (NH); On-site; USD 3,207,000 - 4,371,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

Health Savings Account (HSA)

Life Insurance

401(k) savings plan with company match

Short-Term and Long-Term Disability

Employee Assistance Program

Wellness Program

Referral Bonuses

Comprehensive Benefits

Company Vehicle (as applicable)

Job summary

Johnson Controls is seeking an on-site administrative professional to support the installation contract business. You will assist with accounts receivable, accounts payable, billing, scheduling and related financial activities.

You will prepare billings, resolve AR issues, maintain customer records and support subcontract processes to meet contract requirements. A high school diploma and 2–3 years of related experience are required.

Qualifications

• High school diploma or equivalent required, plus 2 to 3 years of related work experience, preferably within a technical work environment.
• Must have strong interpersonal skills to effectively communicate with both internal and external clients.
• Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.
• Ability to prioritize work activities based upon financial impact to desired business goals.
• Must have proficient computer skills within Microsoft Word, Excel, ACCESS, Desktop Publishing and Internet business application usage.
• Must demonstrate the ability to perform work independently and demonstrate solid organizational and attention to detail skills.

Responsibilities

• Answers customer/subcontractors inquiries and resolves or escalates issues as appropriate.
• Updates project/labor schedules as required by project owner.
• Runs query reports and reconciles costs such as labor hours and material purchases.
• Prepare and submit billings and related documentation.
• Reconciliation of accounts payable exceptions as necessary.
• Assist installation teams to reach revenue goals, including vendor contact if needed.
• Researches and resolves accounts receivable issues and disputes.
• Update and retain customer account information related to billing and tax status.
• Support subcontract process and ensure necessary documents and bonds are provided.
• Provide additional operations administration support as required.

Skills

Interpersonal communication

Project multitasking

Organizational skills

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Word

Microsoft Excel

MS Access

Desktop Publishing

Job description

Johnson Controls is seeking an on-site administrative professional to support the installation contract business. You will assist with accounts receivable, accounts payable, billing, scheduling and related financial activities.

You will prepare billings, resolve AR issues, maintain customer records and support subcontract processes to meet contract requirements. A high school diploma and 2–3 years of related experience are required.