On-Site Operations Assistant: Fast-Paced Office Support

Bethesda Project; Philadelphia (Philadelphia County); On-site; USD 26,000 - 29,000; Full time

Job summary

You will report to the Director of Operations, work Monday to Friday 9am–5pm, and handle confidential information with discretion while coordinating with vendors and maintaining office systems. Must have high school diploma and proficiency in MS Office and Teams.

Qualifications

• High School graduate or equivalent.
• Computer literacy with proficiency in MS Word, Excel, PowerPoint, Outlook & Teams.
• 2+ years of prior administrative experience in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Handle confidential information with discretion.

Responsibilities

• Provide administrative support to the Operations department, including repairs/maintenance department, and the CEO, as needed or required.
• Schedule and meet with outside vendors for facilities and maintenance projects as necessary.
• Serve as the primary MS Teams contact, answering incoming calls and questions or directing as appropriate.
• Oversee office systems functions including photocopier, Teams telephone system, incoming & outgoing mail, postage machine, etc.
• Process annual renewals, certifications and licenses related to ongoing business needs.

Skills

Administrative experience

Communication skills

Discretion with confidential info

Education

High School diploma

Tools

MS Word

Excel

PowerPoint

Outlook

Teams

Job description

You will report to the Director of Operations, work Monday to Friday 9am–5pm, and handle confidential information with discretion while coordinating with vendors and maintaining office systems. Must have high school diploma and proficiency in MS Office and Teams.