On-Site Executive Assistant & Office Manager

United-Biosource-Corporation; King of Prussia (PA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Remote opportunities

401K with company match*

Tuition reimbursement

Flexible work environment

Paid Holidays

Medical, Dental, and vision coverage

HSA/FSA

Wellness program

Adoption assistance

Short term disability

Job summary

United-Biosource-Corporation in King of Prussia, PA is seeking an Office Manager to provide on-site support at headquarters. You will oversee daily office operations, interact with clients and staff, manage supplies, and coordinate meeting logistics, onboarding, and accounts payable processes for senior leadership.

The role requires 3–5 years as an Office Manager and as an Executive Assistant, plus strong Microsoft Word/Excel/PowerPoint and Teams/SharePoint proficiency.

Qualifications

• 3–5 years of experience as an Office Manager
• 3–5 years of experience as an Executive Assistant
• Excellent written and oral communication skills
• Ability to handle confidential information
• Strong organizational and multitasking abilities

Responsibilities

• Maintain common areas and office systems; manage supplies and equipment
• Greet visitors and serve as main receptionist
• Schedule appointments and manage calendars
• Oversee onboarding for new employees
• Coordinate invoicing, procurement and accounts payable
• Organize office moves and event planning
• Liaise with vendors, building management and landlord
• Prepare PowerPoint slides and presentations
• Ensure safety protocols and emergency procedures

Skills

Strong organizational skills

Time management

Excellent written and oral коммуника

Tools

Microsoft Word

Excel

PowerPoint

Teams/SharePoint

Job description

United-Biosource-Corporation in King of Prussia, PA is seeking an Office Manager to provide on-site support at headquarters. You will oversee daily office operations, interact with clients and staff, manage supplies, and coordinate meeting logistics, onboarding, and accounts payable processes for senior leadership.

The role requires 3–5 years as an Office Manager and as an Executive Assistant, plus strong Microsoft Word/Excel/PowerPoint and Teams/SharePoint proficiency.