Arts Center Operations & IT Support Assistant

The Pew Center for Arts and Heritage; Philadelphia (Philadelphia County); On-site; USD 40,000 - 56,000; Full time

Job summary

The Pew Center for Arts & Heritage seeks an Operations Assistant to support day-to-day operations in our Philadelphia office. You will handle front-desk reception, facilities coordination, IT/AV setup, and vendor relations, reporting to the Manager for Administration.

You will assist with onboarding/offboarding, staff communications, and event support, contributing to efficient office operations in a fast-paced nonprofit arts environment.

Qualifications

• Associate’s Degree or equivalent with at least three years of administrative/clerical experience.
• Comfort with IT and AV systems; experience managing technology is a plus.
• Not-for-profit experience preferred; interest in and understanding of the arts and culture sector.

Responsibilities

• Greet visitors, answer calls, route inquiries, and manage general emails.
• Coordinate facilities issues and serve as main point of contact for vendors and IT/AV.
• Assist with IT/AV setup for meetings and events and manage staff room readiness.
• Maintain office supplies, mail, pantry areas, and daily housekeeping tasks.
• Support onboarding/offboarding and maintain staff records and access.
• Assist in scheduling, planning, and supporting weekly staff meetings and events.

Skills

Reception skills

Facilities management

IT/AV support

Vendor relations

Communication

Education

Associate’s Degree or equivalent

Tools

Microsoft Office

Job description

The Pew Center for Arts & Heritage seeks an Operations Assistant to support day-to-day operations in our Philadelphia office. You will handle front-desk reception, facilities coordination, IT/AV setup, and vendor relations, reporting to the Manager for Administration.

You will assist with onboarding/offboarding, staff communications, and event support, contributing to efficient office operations in a fast-paced nonprofit arts environment.