On-Site Administrative Assistant: Front Desk & Office Support

System One; Bethlehem (Northampton County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Spending accounts

Life insurance

Voluntary plans

401(k) plan

Job summary

System One is seeking an Administrative Assistant to support a corporate front desk and general office operations in Bethlehem, PA. This fully onsite role runs Monday–Friday, 8:00 AM–4:30 PM, handling visitor greetings, phone/email management, mail, shipping, meetings, and cross-functional coordination.

Ideal candidates will have excellent MS Office skills, discretion with confidential information, and the ability to adapt to changing priorities.

Qualifications

• High school diploma or GED required.
• At least 2 years of administrative experience in an office environment (non-remote).
• Strong Microsoft Office skills: Outlook, Word, PowerPoint, Excel, and SharePoint.
• Experience with SAP S/4HANA, Kofax, and internal compliance systems preferred.

Responsibilities

• Greet visitors and direct them appropriately as the primary receptionist.
• Manage general telephone and email correspondence; route messages.
• Maintain and track temporary and contractor badges for the office.
• Distribute mail and notify employees of package deliveries.
• Prepare outgoing mail and handle shipments with major carriers.
• Perform data entry, filing, scanning, and other admin tasks.
• Coordinate tradeshow logistics and related expenses.

Skills

Microsoft Office

Outlook

Word

PowerPoint

Excel

SharePoint

SAP S/4HANA

Kofax

Confidentiality

English proficiency

Education

High school diploma or GED

Tools

SAP S/4HANA

Kofax

Internal compliance systems

Job description

System One is seeking an Administrative Assistant to support a corporate front desk and general office operations in Bethlehem, PA. This fully onsite role runs Monday–Friday, 8:00 AM–4:30 PM, handling visitor greetings, phone/email management, mail, shipping, meetings, and cross-functional coordination.

Ideal candidates will have excellent MS Office skills, discretion with confidential information, and the ability to adapt to changing priorities.