Operations Assistant

Bethesda Project; Philadelphia (Philadelphia County); On-site; USD 26,000 - 29,000; Full time

Job summary

You will report to the Director of Operations, work Monday to Friday 9am–5pm, and handle confidential information with discretion while coordinating with vendors and maintaining office systems. Must have high school diploma and proficiency in MS Office and Teams.

Qualifications

• High School graduate or equivalent.
• Computer literacy with proficiency in MS Word, Excel, PowerPoint, Outlook & Teams.
• 2+ years of prior administrative experience in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Handle confidential information with discretion.

Responsibilities

• Provide administrative support to the Operations department, including repairs/maintenance department, and the CEO, as needed or required.
• Schedule and meet with outside vendors for facilities and maintenance projects as necessary.
• Serve as the primary MS Teams contact, answering incoming calls and questions or directing as appropriate.
• Oversee office systems functions including photocopier, Teams telephone system, incoming & outgoing mail, postage machine, etc.
• Process annual renewals, certifications and licenses related to ongoing business needs.

Skills

Administrative experience

Communication skills

Discretion with confidential info

Education

High School diploma

Tools

MS Word

Excel

PowerPoint

Outlook

Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Assistant

Philadelphia, PA, US

2 days ago Requisition ID: 1185

Salary Range: $19.00 To $21.00 Hourly

The Operations Assistant will assist the Operations Department, working in a fast-paced office environment while being exposed to a broad range of tasks and assignments including but not limited to, administrative tasks, procurement, research, and facility and supply resource assistance. This is an on-site role.

Reports to: Director of Operations

Hours: Monday – Friday, 9am - 5pm

Pay rate:$19 - $21 per hour (based on experience)

General Responsibilities:

• Provide administrative support to the Operations department, including repairs/maintenance department, and the CEO, as needed or required
• Schedule and meet with outside vendors for facilities and maintenance projects as necessary
• Serve as the primary MS Teams contact, answering incoming calls and answering questions or directing as appropriate
• Oversee office systems functions including photocopier, Teams telephone system, incoming & outgoing mail, postage machine, etc.
• Process annual renewals, certifications and licenses related to ongoing business needs

Skills/Educational Requirements:

High School graduate or equivalent

Computer literacy with proficiency in MS Word, Excel, PowerPoint, Outlook & Teams

2 + years of prior administrative experience in a fast-paced environment

Exceptional written and verbal communication skills

Handle confidential information with discretion

Physical Requirements:

Requires repetitive movement of hands and fingers for typing and/or writing.

Frequent standing, sitting, walking and climbing stairs, occasional stooping, kneeling or crouching

Regularly lift up to 25 pounds consistently, occasionally lift over 35 pounds.

Ability to reach with hands and arms and perform audio and visual assessments, as required.