Office Operations Specialist - Detail-Driven & Client-Focused

Paulhus & Associates; Annville (Lebanon County); On-site; USD 28,000 - 36,000; Full time

Job summary

Paulhus & Associates is seeking an Office Assistant to support daily operations in a full-time, on-site role based in Annville, PA. The position involves answering and directing calls, managing mail, and coordinating client inquiries with staff.

The role requires strong organizational skills, attention to detail, and experience with filing, data entry, and document preparation, while upholding confidentiality and professional service to internal staff and external clients.

Qualifications

• Good phone etiquette and professional communication with clients.
• Experience with filing, data entry, document preparation, and records maintenance.
• Ability to operate standard office equipment (computers, printers, scanners, copiers, multi-line phone systems).
• Strong organizational and time management skills with attention to detail and accuracy.
• Proficiency with word processing, spreadsheets, email, and basic office software (e.g., Microsoft Office or similar tools) is beneficial.

Responsibilities

• Answer and direct phone calls and manage client inquiries.
• Handle incoming/outgoing mail and schedule meetings.
• Perform clerical tasks including data entry, filing, and document preparation.
• Maintain organized records and assist with basic administrative projects.
• Provide professional, courteous service to staff and clients while maintaining confidentiality.

Skills

Phone etiquette

Communication skills

Administrative support

Data entry

Record maintenance

Organizational skills

Time management

Confidentiality

Independent work

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Paulhus & Associates is seeking an Office Assistant to support daily operations in a full-time, on-site role based in Annville, PA. The position involves answering and directing calls, managing mail, and coordinating client inquiries with staff.

The role requires strong organizational skills, attention to detail, and experience with filing, data entry, and document preparation, while upholding confidentiality and professional service to internal staff and external clients.