On-Site Office & Operations Coordinator

Cogent Analytics; Schwenksville (Montgomery County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Paid Time Off (PTO)

Professional development opportunities

Stable and growing company environment

Job summary

Cogent Analytics is seeking an organized, proactive Office Administrator to support daily operations in a fast-paced environment. The role requires professionalism, dependability, and a customer-focused mindset to manage multiple priorities accurately.

This fully in-person position involves scheduling, onboarding support, and coordinating meetings, training sessions, inspections, and visits. Strong MS Office skills and confidentiality are essential.

Qualifications

• Minimum 2–4 years of administrative, office coordination, project support, or customer service experience.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Strong verbal and written communication skills.
• Professional customer service and phone etiquette.
• Ability to maintain confidentiality and handle sensitive documentation.

Responsibilities

• Answer phones, customers and clients professionally
• Maintain organized digital and physical filing systems for testing records, certifications, and customer documentation
• Maintain office supplies and general office organization
• Assist with scheduling meetings, training sessions, inspections, and customer visits
• Assist with onboarding paperwork and employee administrative support
• Support general office operations and special projects as assigned

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Customer service

Phone etiquette

Tools

MS Office

PDF editing software

File management systems

Job description

Cogent Analytics is seeking an organized, proactive Office Administrator to support daily operations in a fast-paced environment. The role requires professionalism, dependability, and a customer-focused mindset to manage multiple priorities accurately.

This fully in-person position involves scheduling, onboarding support, and coordinating meetings, training sessions, inspections, and visits. Strong MS Office skills and confidentiality are essential.