Roofing Operations Coordinator

Cogent Analytics; Jefferson City (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

Cogent Analytics is seeking an organized, dependable Office Manager to support daily operations at a growing roofing company. You will manage subcontractor documentation, schedules, invoicing, and ensure all job costs and records are accurate in AccuLynx.

The ideal candidate communicates well with subcontractors and customers, works independently, and keeps paperwork, scheduling, and job information current. Prior office management or roofing industry exposure is a plus.

Qualifications

• Previous office management, administrative, construction, roofing, or related experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Comfortable working with numbers, invoices, and job costs.
• Strong written and verbal communication skills.
• Proficient with email, Microsoft Office/Google Workspace, and basic computer systems.
• Experience withAccuLynxis strongly preferred, but training may be provided.
• Ability to prioritize multiple jobs and deadlines in a fast-paced environment.
• Dependable, proactive, and able to work independently.
• Construction or roofing industry experience is a plus.

Responsibilities

• Subcontractor Management: Maintain current and organized subcontractor files and documentation.
• Invoices & Accounts Receivable: Prepare and send customer invoices; review invoices for accuracy; track past-due accounts.
• Scheduling & Job Coordination: Coordinate production schedules; schedule subcontractors, materials, inspections, and deliveries; update stakeholders.
• AccuLynx & Job Costing: Maintain customer and job data in AccuLynx; enter costs; ensure cost records are complete.
• General Office Administration: Answer phones and emails; maintain organized records; support owner and management.

Skills

Organizational skills

Time-management

Attention to detail

Communication skills

Independent worker

Tools

AccuLynx

Job description

Cogent Analytics is seeking an organized, dependable Office Manager to support daily operations at a growing roofing company. You will manage subcontractor documentation, schedules, invoicing, and ensure all job costs and records are accurate in AccuLynx.

The ideal candidate communicates well with subcontractors and customers, works independently, and keeps paperwork, scheduling, and job information current. Prior office management or roofing industry exposure is a plus.