Dynamic Office Operations Coordinator

Community Living Case Management, Inc.; North Bend (OR); On-site; USD 42,000 - 56,000; Full time

Job summary

Community Living Case Management, Inc. is seeking an Office Coordinator to act as the central administrative resource, coordinating day-to-day operations, maintaining records, supporting payroll tasks, and assisting with technology implementation in a dynamic office environment.

The role emphasizes accuracy, initiative, and the ability to balance multiple priorities while serving employees, families, visitors, and partners with professionalism and confidentiality.

Qualifications

• High school diploma or equivalent.
• Three years of business office supervision or management experience.
• Ability to type at least 45 words per minute with an acceptable error rate.
• Computer skills and working knowledge of office programs and equipment.
• Ability to successfully complete required criminal history background screening.
• Ability to read, write, understand, and speak English proficiently.

Responsibilities

• Coordinating daily office operations, schedules, supplies, equipment, and administrative systems.
• Maintaining organized and confidential electronic and physical records.
• Managing databases, spreadsheets, tracking systems, and reports.
• Serving as a welcoming and professional point of contact for employees, families, visitors, providers, vendors, and community partners.
• Preparing and proofreading correspondence, reports, forms, presentations, and other documents.
• Supporting shared calendars, email accounts, virtual meetings, and electronic communication systems.
• Providing basic troubleshooting and coordination for computers, printers, phones, conference-room technology, and other office equipment.
• Assisting with payroll documentation, petty cash, invoices, reimbursements, receipts, purchasing, and other financial administrative tasks.
• Coordinating administrative aspects of employee onboarding, transfers, background checks, and separations.
• Coordinating office, vehicle, equipment, maintenance, and vendor needs.
• Maintaining inventory and purchasing office supplies and authorized equipment.
• Developing templates, checklists, electronic forms, and tracking tools that make administrative processes more efficient.
• Helping implement new technology, automation, and productivity tools.
• Identifying opportunities to streamline processes and improve how the office operates.

Skills

Highly organized

Attention to detail

Professional communication

Education

High school diploma or equivalent

Job description

Community Living Case Management, Inc. is seeking an Office Coordinator to act as the central administrative resource, coordinating day-to-day operations, maintaining records, supporting payroll tasks, and assisting with technology implementation in a dynamic office environment.

The role emphasizes accuracy, initiative, and the ability to balance multiple priorities while serving employees, families, visitors, and partners with professionalism and confidentiality.