On-Site Office Manager - Operations, Facilities & Hospitality

Cornerstone Advisors, Inc.; Scottsdale (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Cornerstone Advisors, Inc. seeks an Office Manager to oversee daily operations at the Scottsdale headquarters. The role reports to the COO and ensures a productive, welcoming work environment while coordinating cross-functional support across Finance, IT, Legal, HR, Marketing, and Events.

The position is full-time and on-site in Scottsdale, AZ, Monday through Friday, with duties spanning office readiness, vendors, and employee support to maintain a high standard of workplace service.

Qualifications

• Minimum five years of progressive experience in office management or related operations.
• Proficiency with Microsoft 365 and ability to learn workplace administration systems.
• No specific license or certification is required by the role.

Responsibilities

• Oversee office readiness, shared spaces, conference rooms, supplies, deliveries, visitor support, and workplace communications.
• Coordinate building management, repairs, cleaning, security, access, parking, safety supplies, inspections, and emergency readiness.
• Manage inventory, purchasing logistics, seating, office moves, and onboarding/offboarding with HR and IT.
• Arrange meetings, catering, client visits, and employee events.
• Track vendor services and renewal calendars; route invoices to Finance; support the COO with projects.

Skills

Microsoft 365

Office operations

Vendor management

Facilities coordination

Communication

Job description

Cornerstone Advisors, Inc. seeks an Office Manager to oversee daily operations at the Scottsdale headquarters. The role reports to the COO and ensures a productive, welcoming work environment while coordinating cross-functional support across Finance, IT, Legal, HR, Marketing, and Events.

The position is full-time and on-site in Scottsdale, AZ, Monday through Friday, with duties spanning office readiness, vendors, and employee support to maintain a high standard of workplace service.