Executive Admin & Office Support Lead (On-Site Scottsdale)

Haga Kommer, Ltd.; Scottsdale (AZ); On-site; USD 72,237,000 - 92,725,000; Full time

Benefits offered by this job

PTO and flexible vacation

Parental leave

Medical/dental/vision insurance

401(k)

Job summary

Haga Kommer, Ltd. in Scottsdale, Arizona, is seeking an Administrative Assistant (Reception, Executive and Office Support) for a full-time, on-site role. The position supports the CEO and senior leaders with calendar management, travel coordination, and daily office operations.

Responsibilities include front desk coverage, document preparation, scheduling, and handling confidential information. The role emphasizes professional communication and reliable, proactive task management in a growing

Qualifications

• At least three years of administrative, executive assistant, office administration, or similar experience including reception.
• Direct experience supporting an executive, senior leader, or leadership team preferred.
• Experience managing calendars, appointments, and meetings, and coordinating business travel and related logistics.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint; comfortable learning new systems and troubleshooting basic software issues.

Responsibilities

• Manage calendars, appointments and meeting arrangements for the CEO and senior leadership; resolve scheduling conflicts and communicate changes promptly.
• Coordinate business travel, including flights, hotels, transportation, reservations, and itineraries; verify traveler information and dates.
• Welcome clients and visitors; answer and route calls; take accurate messages and respond professionally.
• Prepare and proofread correspondence, documents, reports, presentations, and meeting materials for accuracy and completeness.
• Maintain confidential records; handle filing, scanning, data entry, and document distribution.
• Coordinate meetings and office events; arrange rooms, materials, refreshments, vendor arrangements, and follow-up.

Skills

Calendar management

Executive support

Travel coordination

Reception desk

MS Office (Word, Excel, Outlook, Power

Communication skills

Discretion

Billing/accounts receivable

Tools

QuickBooks

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Haga Kommer, Ltd. in Scottsdale, Arizona, is seeking an Administrative Assistant (Reception, Executive and Office Support) for a full-time, on-site role. The position supports the CEO and senior leaders with calendar management, travel coordination, and daily office operations.

Responsibilities include front desk coverage, document preparation, scheduling, and handling confidential information. The role emphasizes professional communication and reliable, proactive task management in a growing