Office Manager (19735)

Cornerstone Advisors, Inc.; Scottsdale (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Cornerstone Advisors, Inc. seeks an Office Manager to oversee daily operations at the Scottsdale headquarters. The role reports to the COO and ensures a productive, welcoming work environment while coordinating cross-functional support across Finance, IT, Legal, HR, Marketing, and Events.

The position is full-time and on-site in Scottsdale, AZ, Monday through Friday, with duties spanning office readiness, vendors, and employee support to maintain a high standard of workplace service.

Qualifications

• Minimum five years of progressive experience in office management or related operations.
• Proficiency with Microsoft 365 and ability to learn workplace administration systems.
• No specific license or certification is required by the role.

Responsibilities

• Oversee office readiness, shared spaces, conference rooms, supplies, deliveries, visitor support, and workplace communications.
• Coordinate building management, repairs, cleaning, security, access, parking, safety supplies, inspections, and emergency readiness.
• Manage inventory, purchasing logistics, seating, office moves, and onboarding/offboarding with HR and IT.
• Arrange meetings, catering, client visits, and employee events.
• Track vendor services and renewal calendars; route invoices to Finance; support the COO with projects.

Skills

Microsoft 365

Office operations

Vendor management

Facilities coordination

Communication

Job description

## **Office Manager**## Location: Scottsdale, AZThe Office Manager is responsible for overseeing the efficient, professional, and seamless daily operations of Cornerstone Advisors’ corporate headquarters in Scottsdale, Arizona. Reporting directly to the Chief Operating Officer (COO), this position provides operational oversight and coordination of office administration, facilities management, workplace services, hospitality, employee support, and day-to-day administrative functions, ensuring a productive, organized, and welcoming work environment.The Office Manager collaborates cross-functionally with Finance, Information Technology, Legal, Human Resources, Marketing, and Events to support organizational priorities, maintain operational consistency, and deliver a high standard of workplace service while ensuring specialized functional decisions remain with the appropriate departmental leaders.**Work Location and Schedule:** This is a full-time, on-site position based at Cornerstone Advisors’ corporate headquarters in Scottsdale, Arizona, Monday through Friday. Regular on-site presence is required to provide direct oversight of daily office operations, support employees and visitors, and ensure continuity of workplace services.**Key Responsibilities*** Oversee office readiness, shared spaces, conference rooms, supplies, deliveries, visitor support, and workplace communications. Coordinate building management, repairs, cleaning, security, access, parking, safety supplies, inspections, and emergency readiness. Manage inventory, purchasing logistics, seating, office moves, and onboarding/offboarding coordination with HR and IT. Arrange meetings, catering, client visits, and employee events. Track vendor services and renewal calendars, route invoices to Finance, and support the COO with administrative projects and process improvements.**Knowledge and Skills*** Knowledge of professional office operations, facilities coordination, vendor management, meeting logistics, workplace safety, basic purchasing and invoice procedures, and Microsoft 365.**Problem Solving/Analysis*** Anticipate needs, prioritize multiple requests, resolve routine workplace issues independently, document recurring problems, and escalate significant risks or decisions to the COO or appropriate functional owner## Qualifications## **Minimum Qualifications*** Relevant education, training, and professional experience sufficient to perform the role effectively.* At least five years of progressive experience in office management, workplace operations, facilities coordination, executive support, hospitality, or a comparable service-oriented position.* Proficiency in Microsoft 365 and ability to learn workplace administrative systems.* No specific license or certification identified in the supplied role specification.**Preferred Qualifications*** Prior responsibility for a corporate or professional office; consulting or professional-services experience; experience supporting senior leaders and handling confidential matters.## SUPERVISORY RESPONSIBILITIESNone.## OTHER DUTIESThis job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.