Office Administrator - Onsite Operations Lead (Phoenix)

NucleusTeq; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading software services company in Phoenix is seeking an organized Office Administrator. This role oversees daily office operations, providing administrative support and ensuring a welcoming environment. Ideal candidates will have a Bachelor's degree and proven experience. The position requires strong organizational and communication skills, proficiency in office software, and the ability to manage sensitive information discreetly. This is an on-site role, fully dedicated to enhancing office functionality.

Qualifications

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Strong organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Familiarity with budgeting, expense tracking, and record-keeping.
• Ability to handle sensitive information with discretion.

Responsibilities

• Oversee daily office operations and manage supplies inventory.
• Schedule meetings, handle communication for the CEO.
• Maintain and update office records securely.
• Track office expenses and manage budgets.
• Facilitate onboarding and provide resources to new hires.
• Ensure adherence to office policies and procedures.
• Manage vendor contracts and coordinate orders.
• Organize meetings and internal events.

Skills

Office software proficiency

Organizational skills

Time-management skills

Communication skills

Discretion handling sensitive information

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

A leading software services company in Phoenix is seeking an organized Office Administrator. This role oversees daily office operations, providing administrative support and ensuring a welcoming environment. Ideal candidates will have a Bachelor's degree and proven experience. The position requires strong organizational and communication skills, proficiency in office software, and the ability to manage sensitive information discreetly. This is an on-site role, fully dedicated to enhancing office functionality.