Onsite Office Administrator: Operations & Budget Coordinator

NucleusTeq; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

A technology service provider based in Phoenix is seeking an experienced Office Administrator to oversee daily operations and support the CEO. The ideal candidate must be detail-oriented with strong multitasking and communication skills. Responsibilities include managing supplies, organizing meetings, handling documentation, and ensuring policy compliance. A Bachelor's degree is required, and proficiency in Microsoft Office Suite is essential. This role is on-site five days a week.

Qualifications

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Strong organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Familiarity with budgeting, expense tracking, and record-keeping.
• Ability to handle sensitive information with discretion.

Responsibilities

• Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
• Schedule meetings, appointments, and travel; handle internal communications and correspondence.
• Maintain and update office records, files, and confidential information securely.
• Track office expenses, manage budgets, and process invoices and reimbursements accurately.
• Facilitate onboarding and provide new hires with resources.
• Ensure adherence to office policies, procedures, and relevant regulations.
• Manage vendor contracts and coordinate orders.
• Organize meetings and internal events, managing logistics for off-site gatherings.

Skills

Organizational skills

Time-management

Communication skills

Multitasking

Discretion in handling information

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

A technology service provider based in Phoenix is seeking an experienced Office Administrator to oversee daily operations and support the CEO. The ideal candidate must be detail-oriented with strong multitasking and communication skills. Responsibilities include managing supplies, organizing meetings, handling documentation, and ensuring policy compliance. A Bachelor's degree is required, and proficiency in Microsoft Office Suite is essential. This role is on-site five days a week.