On-Site Office & Admin Coordinator

IES Holdings; Nashville (TN); Sur place; USD 38 000 - 50 000; Plein temps

Avantages offerts par ce poste

Competitive Pay

401K with Employer Match

Paid Time Off

Life Insurance

Medical Coverage

Dental & Vision

Résumé du poste

IES Holdings is seeking an Office Administrator to support daily operations, coordinate internal processes, and provide professional administrative assistance to leadership and staff. The role emphasizes accuracy, confidentiality, and organized documentation.

You'll handle scheduling, data entry, reports, and communications while maintaining a high standard of service for customers and vendors. This is an on-site, non-remote position requiring dependable attendance.

Qualifications

• High school diploma or GED required; associate’s or Bachelor’s degree in business administration or related field preferred.
• 0-2 years of administrative/office support or customer service experience preferred.
• Experience in construction, service, or multi-trade industries preferred.
• Proficiency with Microsoft Office and related business systems.

Responsabilités

• Support daily office operations and departmental coordination.
• Answer phones, respond to emails, greet visitors, and provide professional customer service.
• Maintain and organize files, records, and business documentation.
• Assist with scheduling meetings, appointments, travel arrangements, and calendar coordination.
• Coordinate communication between departments, employees, customers, vendors, and leadership.
• Prepare reports, spreadsheets, purchase requests, invoices, and other business documents.
• Maintain office supply inventory and coordinate procurement.
• Assist with onboarding paperwork and employee records.
• Ensure accurate data entry and maintenance of company systems.
• Support operational reporting and process improvement initiatives.
• Maintain confidentiality of information.
• Promote professionalism and operational efficiency in the office.
• Perform additional duties as assigned.

Connaissances

Organizational skills

Written communication

Multitasking

Microsoft Office

Customer service

Confidentiality

Team collaboration

Time management

Background check

English proficiency

Formation

High school diploma or GED

Associate degree preferred

Bachelor's degree preferred

Outils

Office equipment

Business systems

Description du poste

IES Holdings is seeking an Office Administrator to support daily operations, coordinate internal processes, and provide professional administrative assistance to leadership and staff. The role emphasizes accuracy, confidentiality, and organized documentation.

You'll handle scheduling, data entry, reports, and communications while maintaining a high standard of service for customers and vendors. This is an on-site, non-remote position requiring dependable attendance.