Operations & Administrative Coordinator

Kep Electric Inc; Columbus (OH); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

401K with Employer Match

Paid Time Off

Life Insurance

Medical Coverage

Dental and Vision Coverage

Long-term Disability option

Insurance Discounts

Job summary

IES in Columbus, OH is seeking an Office Assistant to support daily office operations and administrative processes. This role provides professional support to leadership, employees, customers, and internal departments while maintaining accuracy and operational efficiency.

Key duties include answering phones, managing schedules, coordinating communications, preparing reports, maintaining records, and ensuring data entry integrity.

Qualifications

• Strong organizational, administrative, and multitasking skills with excellent attention to detail.
• Strong verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities and deadlines in fast-paced office environments.
• Proficiency with Microsoft Office, office equipment, and related business systems.
• Strong problem-solving, customer service, and recordkeeping abilities.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Support daily office operations, administrative activities, and departmental coordination efforts.
• Answer phones, respond to emails, greet visitors, and provide professional customer service and administrative support.
• Maintain and organize office files, records, reports, correspondence, and business documentation.
• Assist with scheduling meetings, appointments, travel arrangements, and calendar coordination as needed.
• Coordinate communication and administrative support activities between departments, employees, customers, vendors, and leadership teams.
• Prepare reports, spreadsheets, purchase requests, invoices, and other business documents as assigned.
• Maintain office supply inventory and coordinate ordering of office materials and equipment.
• Assist with onboarding paperwork, employee records, and general office support functions as needed.
• Ensure accurate data entry and maintenance of company systems, records, and databases.
• Support operational reporting, process improvement initiatives, and administrative projects as assigned.
• Maintain confidentiality of company, employee, and customer information.
• Promote professionalism, organization, and operational efficiency throughout the office environment.
• Perform additional duties as assigned.

Skills

Office coordination

Multitasking

Customer service

Communication

Data entry

Time management

Teamwork

Problem solving

Education

High school diploma or GED

Associate/Bachelor preferred

Tools

Microsoft Office

Office equipment

Job description

IES in Columbus, OH is seeking an Office Assistant to support daily office operations and administrative processes. This role provides professional support to leadership, employees, customers, and internal departments while maintaining accuracy and operational efficiency.

Key duties include answering phones, managing schedules, coordinating communications, preparing reports, maintaining records, and ensuring data entry integrity.