On-Site Administrative Assistant: Scheduling & Coordination

IES Residential Inc; Pflugerville (TX); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

401K with employer match

Paid Time Off

Life Insurance

Medical Coverage

Dental & Vision Coverage

Disability Options

Pet Coverage

Job summary

IES is seeking an Administrative Assistant to provide comprehensive clerical support in Pflugerville, TX. The role covers scheduling, document management, invoicing, and accounts receivable while ensuring professional communication across departments.

On-site position with standard business hours and confidentiality in handling company records. Required 2–4 years of experience, a high school diploma or GED (associate degree preferred), and proficiency in Microsoft Office (Word, Excel, Outlook,

Qualifications

• High school diploma or GED required; associate degree or administrative experience preferred.
• Strong organizational and time-management skills with attention to detail.
• Proficiency with Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Process customer invoices and handle accounts receivable tasks (such as following up on unpaid balances).
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

Skills

Organization

Time management

Communication

Multitasking

Customer service

Confidentiality

Teamwork

Independence

Office procedures

Education

High school diploma or GED

Associate degree or admin experience preferred

Tools

Microsoft Office

Job description

IES is seeking an Administrative Assistant to provide comprehensive clerical support in Pflugerville, TX. The role covers scheduling, document management, invoicing, and accounts receivable while ensuring professional communication across departments.

On-site position with standard business hours and confidentiality in handling company records. Required 2–4 years of experience, a high school diploma or GED (associate degree preferred), and proficiency in Microsoft Office (Word, Excel, Outlook,