Administrative Assistant: Org, Schedule & Client Support

IES Residential Inc; Centennial (CO); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

401K with company match

Paid time off

Life insurance

Medical coverage (including Rx)

Dental and vision coverage

Long-term disability (optional)

Job summary

IES Residential Inc. seeks an Administrative Assistant to provide essential clerical support, manage calendars, handle inquiries, and maintain documents with confidentiality.

You will coordinate supplies, assist with meetings and travel, and collaborate across departments to keep operations efficient. The role requires 2–4 years of experience, strong organizational and communication skills, and proficiency in MS Office in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate degree or admin experience preferred.
• Strong organizational, time-management, and confidentiality skills essential.
• Proficiency with Microsoft Office applications required.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and calendars.
• Answer and direct phone calls, emails, and correspondence professionally.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining office information.
• Coordinate office supplies, equipment, and general admin needs.
• Support meeting preparation, including agendas, materials, and notes.
• Assist with travel arrangements and expense reports.
• Greet visitors, clients, and vendors with excellent customer service.
• Maintain confidentiality of company records and employee information.
• Collaborate with team members on daily office tasks and special projects.

Skills

Organizational skills

Time management

Attention to detail

Verbal communication

Written communication

Interpersonal skills

Confidentiality

Independent & team work

Problem solving

English proficiency

Spanish language (preferred)

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

IES Residential Inc. seeks an Administrative Assistant to provide essential clerical support, manage calendars, handle inquiries, and maintain documents with confidentiality.

You will coordinate supplies, assist with meetings and travel, and collaborate across departments to keep operations efficient. The role requires 2–4 years of experience, strong organizational and communication skills, and proficiency in MS Office in a fast-paced environment.