Office Operations & Coordination Specialist

IES Residential Inc; Nashville (TN); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

401K with employer match

Paid time off

Life insurance

Medical coverage including Rx

Dental and vision

Disability and other coverages

Discounts on auto/home insurance

Job summary

IES Residential Inc in Nashville, TN is seeking an Office Administrator to support daily office operations, coordinate administrative processes, and maintain professionalism across departments. You will handle phones, emails, scheduling, records, and data entry, while promoting organization and efficiency.

This on-site role requires strong communication, multitasking, and attention to detail. Minimum education is a high school diploma or GED with 0–2 years of experience; construction or service

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Ability to handle multiple priorities in a fast-paced office.
• Proficiency with Microsoft Office and business systems.
• Strong problem-solving and recordkeeping abilities.
• Maintain confidentiality and exercise sound judgment.
• Pass pre-employment screenings such as background checks.
• English speaking, reading and writing proficiency.

Responsibilities

• Support daily office operations and departmental coordination.
• Answer phones, respond to emails, greet visitors, and provide customer service.
• Maintain and organize files, records, reports, and documentation.
• Assist with scheduling meetings, travel, and calendar coordination.
• Coordinate communication between departments, employees, customers, vendors, and leadership.
• Prepare reports, invoices, and other business documents as assigned.
• Maintain office supply inventory and order materials.
• Assist with onboarding paperwork and employee records as needed.
• Ensure accurate data entry and maintenance of systems and databases.
• Support reporting, process improvements, and administrative projects.

Skills

Organizational skills

Administrative support

Customer service

Multitasking

Communication

Data entry

Microsoft Office

Recordkeeping

Education

High school diploma or GED

Associate’s or Bachelor’s degree preferred

Job description

IES Residential Inc in Nashville, TN is seeking an Office Administrator to support daily office operations, coordinate administrative processes, and maintain professionalism across departments. You will handle phones, emails, scheduling, records, and data entry, while promoting organization and efficiency.

This on-site role requires strong communication, multitasking, and attention to detail. Minimum education is a high school diploma or GED with 0–2 years of experience; construction or service