Administrative & Office Coordinator

IES Holdings; Pflugerville (TX); Sur place; USD 38 000 - 48 000; Plein temps

Résumé du poste

IES Holdings in Pflugerville, TX is seeking an Administrative Assistant to provide clerical support across departments, manage scheduling, document control, invoicing, and accounts receivable, while helping keep office operations efficient and professional. The ideal candidate has 2–4 years of admin experience, strong organizational and communication skills, and proficiency with Microsoft Office.

This on-site role requires confidentiality and the ability to handle multiple priorities in a

Qualifications

• High school diploma or GED; associate degree or admin experience preferred.
• 2–4 years of related administrative experience.
• Strong organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently and as part of a team; maintain confidentiality.

Responsabilités

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence professionally.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining office information.
• Process customer invoices and manage accounts receivable tasks.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation with agendas and notes.
• Maintain confidentiality of company records and employee information.
• Collaborate with team to support daily office functions and special projects.
• Perform additional duties as assigned.

Connaissances

Organizational skills

Time management

Communication skills

MS Office

Customer service

Problem solving

Independent & teamwork

Confidentiality

English proficiency

Formation

High school diploma or GED

Associate degree or admin experience preferred

Outils

Microsoft Office Suite

Description du poste

IES Holdings in Pflugerville, TX is seeking an Administrative Assistant to provide clerical support across departments, manage scheduling, document control, invoicing, and accounts receivable, while helping keep office operations efficient and professional. The ideal candidate has 2–4 years of admin experience, strong organizational and communication skills, and proficiency with Microsoft Office.

This on-site role requires confidentiality and the ability to handle multiple priorities in a