On-site Front Desk & Office Operations Coordinator

Career Group; New York (NY); In loco; USD 60.000 - 70.000; Tempo pieno

Vantaggi offerti da questo lavoro

Summer Fridays

Benefits package

Descrizione del lavoro

Career Group in Manhattan is seeking an Administrative Assistant & Receptionist to be the welcoming face of the office while supporting daily operations. This role offers a polished, proactive professional a path for long-term growth in a collaborative, team-oriented environment.

The position is based in Union Square, five days onsite, with standard hours from 8:00 AM to 5:00 PM and some flexibility. The firm provides a Summer Fridays program and a comprehensive benefits package.

Competenze

• Bachelor's degree required.
• Prior experience in a receptionist, administrative, office coordination, or similar support role.
• Strong written and verbal communication skills.
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, client-service-oriented demeanor with a welcoming presence.
• Proactive problem-solver who works well independently and as part of a team.
• Comfortable navigating changing priorities and ambiguous situations.
• Proficiency with Microsoft Office Suite, Zoom, LinkedIn, and CRM platforms.
• Experience with Salesforce is a plus but not required.

Mansioni

• Welcome visitors and ensure a professional, hospitality-driven front desk experience.
• Coordinate conference room scheduling, meeting setups, and post-meeting room resets.
• Manage calendars and schedule meetings for multiple team members.
• Serve as a key point of contact for office vendors, property management, and building services.
• Maintain office inventory, order supplies, and help oversee day-to-day office operations.
• Sort and distribute mail, manage printing requests, and support general administrative needs.
• Coordinate business travel arrangements, including flights, hotels, transportation, and itineraries.
• Assist with company events, internal meetings, and presentation materials.
• Support expense reporting and receipt collection related to travel and events.
• Respond to ad hoc projects and requests from leadership and team members.

Conoscenze

Communication skills

Organizational skills

Multi-tasking

Client service

Independent work

Problem solving

Adaptability

MS Office

CRM platforms

Salesforce

Formazione

Bachelor's degree

Strumenti

Microsoft Office

Zoom

LinkedIn

CRM platforms

Salesforce

Descrizione del lavoro

Career Group in Manhattan is seeking an Administrative Assistant & Receptionist to be the welcoming face of the office while supporting daily operations. This role offers a polished, proactive professional a path for long-term growth in a collaborative, team-oriented environment.

The position is based in Union Square, five days onsite, with standard hours from 8:00 AM to 5:00 PM and some flexibility. The firm provides a Summer Fridays program and a comprehensive benefits package.