Administrative Assistant & Receptionist

Career Group; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Summer Fridays

Benefits package

Job summary

Career Group in Manhattan is seeking an Administrative Assistant & Receptionist to be the welcoming face of the office while supporting daily operations. This role offers a polished, proactive professional a path for long-term growth in a collaborative, team-oriented environment.

The position is based in Union Square, five days onsite, with standard hours from 8:00 AM to 5:00 PM and some flexibility. The firm provides a Summer Fridays program and a comprehensive benefits package.

Qualifications

• Bachelor's degree required.
• Prior experience in a receptionist, administrative, office coordination, or similar support role.
• Strong written and verbal communication skills.
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, client-service-oriented demeanor with a welcoming presence.
• Proactive problem-solver who works well independently and as part of a team.
• Comfortable navigating changing priorities and ambiguous situations.
• Proficiency with Microsoft Office Suite, Zoom, LinkedIn, and CRM platforms.
• Experience with Salesforce is a plus but not required.

Responsibilities

• Welcome visitors and ensure a professional, hospitality-driven front desk experience.
• Coordinate conference room scheduling, meeting setups, and post-meeting room resets.
• Manage calendars and schedule meetings for multiple team members.
• Serve as a key point of contact for office vendors, property management, and building services.
• Maintain office inventory, order supplies, and help oversee day-to-day office operations.
• Sort and distribute mail, manage printing requests, and support general administrative needs.
• Coordinate business travel arrangements, including flights, hotels, transportation, and itineraries.
• Assist with company events, internal meetings, and presentation materials.
• Support expense reporting and receipt collection related to travel and events.
• Respond to ad hoc projects and requests from leadership and team members.

Skills

Communication skills

Organizational skills

Multi-tasking

Client service

Independent work

Problem solving

Adaptability

MS Office

CRM platforms

Salesforce

Education

Bachelor's degree

Tools

Microsoft Office

Zoom

LinkedIn

CRM platforms

Salesforce

Job description

A highly respected investment management firm is seeking an Administrative Assistant & Receptionist to join its collaborative and team-oriented office in Manhattan. This is an excellent opportunity for a polished, proactive professional who enjoys being the face of the office while supporting daily operations across a close-knit organization. The ideal candidate is resourceful, adaptable, and eager to take ownership of a highly visible role with long-term growth potential.

Location: This position is based in the Union Square and requires five days onsite. Standard hours are 8:00 AM to 5:00 PM, with some flexibility depending on business needs. The firm also offers Summer Fridays and a comprehensive benefits package.

Salary: $60,000 - $70,000 + discretionary bonus + benefits

Responsibilities

• Welcome visitors and ensure a professional, hospitality-driven front desk experience
• Coordinate conference room scheduling, meeting setups, and post-meeting room resets
• Manage calendars and schedule meetings for multiple team members
• Serve as a key point of contact for office vendors, property management, and building services
• Maintain office inventory, order supplies, and help oversee day-to-day office operations
• Sort and distribute mail, manage printing requests, and support general administrative needs
• Coordinate business travel arrangements, including flights, hotels, transportation, and itineraries
• Assist with company events, internal meetings, and presentation materials
• Support expense reporting and receipt collection related to travel and events
• Respond to ad hoc projects and requests from leadership and team members

Qualifications

• Bachelor's degree required
• Prior experience in a receptionist, administrative, office coordination, or similar support role
• Strong written and verbal communication skills
• Exceptional organizational skills with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professional, client-service-oriented demeanor with a welcoming presence
• Proactive problem-solver who works well independently and as part of a team
• Comfortable navigating changing priorities and ambiguous situations
• Proficiency with Microsoft Office Suite, Zoom, LinkedIn, and CRM platforms
• Experience with Salesforce is a plus but not required