Polished Onsite Receptionist & Office Admin – NYC

Career Group; New York (NY); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Health insurance with employer contrib

Dental, vision, and life insurance

401(k) plan with company match

Paid vacation with accrual

Job summary

Career Group is seeking an Administrative Assistant / Receptionist for our New York City office. This role is onsite five days a week, supporting the Co-Founder and team with day-to-day operations and reception duties.

The ideal candidate has 1–2 years of administrative/office experience, excellent communication, and strong organizational skills. Competitive base salary with benefits, including health/dental/vision, 401(k), and paid vacation.

Qualifications

• 1–2 years of administrative or office experience.
• Excellent communication, interpersonal and customer service skills.
• Polished, professional, friendly demeanor.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and work independently.
• Proactive problem-solver with a positive, team-oriented attitude.
• Onsite five days per week.

Responsibilities

• Serve as the first point of contact for visitors, buyers, and vendors, providing a warm and professional welcome.
• Manage the front desk and maintain an organized, polished reception and showroom area.
• Oversee daily showroom opening and closing procedures.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Provide administrative support to the Co-Founder, including calendar management, scheduling, and daily tasks.
• Assist with data entry, filing, document preparation, and general office organization.
• Coordinate with internal staff and external vendors to ensure smooth daily operations.
• Support the broader team with miscellaneous administrative projects and tasks as needed.

Skills

Communication skills

Customer service

Organizational skills

MS Office (Word/Excel)

Education

Tools

Microsoft Office

Job description

Career Group is seeking an Administrative Assistant / Receptionist for our New York City office. This role is onsite five days a week, supporting the Co-Founder and team with day-to-day operations and reception duties.

The ideal candidate has 1–2 years of administrative/office experience, excellent communication, and strong organizational skills. Competitive base salary with benefits, including health/dental/vision, 401(k), and paid vacation.