On-site Facilities & Workplace Services Coordinator

Jones Lang LaSalle Incorporated; Philadelphia (Philadelphia County); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, Dental & Vision care

Paid parental leave

Paid Time Off and Holidays

Daily Pay access

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Workplace Coordinator to support the daily delivery of workplace and facilities services for a life sciences client on an on-site basis in Philadelphia, PA. The role emphasizes vendor coordination, work order management, and CMMS utilization to ensure high-quality soft services and accurate record-keeping.

The candidate should have experience in facilities coordination and vendor management, with strong administrative and communication

Qualifications

• Experience in facilities coordination, workplace services, property operations, or a related client-facing operations role.
• Experience with vendor management and service coordination.
• Hands-on experience using a CMMS or similar work order management platform.
• Experience creating, tracking, or coordinating purchase orders and service-related records.

Responsibilities

• Coordinate daily facilities and workplace services activities across the client site.
• Serve as a primary contact for soft services support, including coordination of vendors and routine workplace service needs.
• Create, assign, and track work orders in the CMMS or other work order platform.
• Monitor open work orders, follow up with vendors, and help drive timely service completion.
• Support vendor management activities, including scheduling, communication, service coordination, and documentation follow-through.

Skills

Facilities coordination

Vendor management

CMMS usage

Purchase orders

Administrative skills

Tools

CMMS

SAP or CMMS tools

Job description

Jones Lang LaSalle Incorporated is seeking a Facilities Workplace Coordinator to support the daily delivery of workplace and facilities services for a life sciences client on an on-site basis in Philadelphia, PA. The role emphasizes vendor coordination, work order management, and CMMS utilization to ensure high-quality soft services and accurate record-keeping.

The candidate should have experience in facilities coordination and vendor management, with strong administrative and communication