On-Site Facilities & Workplace Coordinator

Jones Lang LaSalle Incorporated; Jersey City (NJ); On-site; USD 49,000 - 60,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Daily Pay early access

Job summary

Jones Lang LaSalle (JLL) in Jersey City, NJ seeks a Facilities Coordinator to ensure smooth, safe, and efficient day-to-day operation of a client’s facility or portfolio of properties. You will act as the main point of contact for occupants, vendors, and service providers, helping resolve issues quickly and maintain a well-functioning workplace.

The role requires strong organizational and communication skills, with the ability to manage multiple priorities.

Qualifications

• High school diploma or equivalent; associate degree in facilities management, business administration, or related field preferred
• 1-3 years of experience in facilities, property management, hospitality, or a related operational role
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Clear and professional written and verbal communication skills
• Comfortable using work order management systems, Microsoft Office, and other basic workplace technology
• Ability to work both independently and collaboratively as part of a team
• Willingness to walk the facility regularly and respond to on-site needs as they arise

Responsibilities

• Respond to facility-related service requests and coordinate timely resolution with internal teams or external vendors
• Monitor work order systems to track progress, ensure accurate documentation, and follow up on outstanding tasks
• Support the scheduling and coordination of preventive maintenance activities across building systems
• Assist with vendor management, including scheduling service visits, verifying compliance documentation, and reviewing invoices
• Conduct regular walkthroughs of the facility to identify maintenance needs, safety concerns, or opportunities for improvement
• Help coordinate space planning, moves, and minor office reconfigurations in partnership with relevant stakeholders
• Maintain accurate records related to facility operations, inspections, and vendor contracts
• Support emergency preparedness efforts, including fire drills, safety audits, and incident reporting
• Contribute to a welcoming environment by assisting with occupant inquiries and ensuring common areas remain functional and presentable

Skills

Organizational skills

Communication skills

Problem-solving

Team player

Education

Associate degree in facilities management

High school diploma or equivalent

Tools

Work order management systems

Microsoft Office

Job description

Jones Lang LaSalle (JLL) in Jersey City, NJ seeks a Facilities Coordinator to ensure smooth, safe, and efficient day-to-day operation of a client’s facility or portfolio of properties. You will act as the main point of contact for occupants, vendors, and service providers, helping resolve issues quickly and maintain a well-functioning workplace.

The role requires strong organizational and communication skills, with the ability to manage multiple priorities.