Facilities Workplace Coordinator

JLL; Philadelphia (Philadelphia County); Presencial; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k)

Medical, Dental & Vision coverage

Paid parental leave

Paid time off

Daily Pay

Descripción de la vacante

JLL is seeking a Facilities Workplace Coordinator to support day-to-day delivery of workplace and facilities services for a life sciences client. You will coordinate vendor activity, manage work orders in the CMMS, and ensure service standards across the site.

The role emphasizes supplier coordination, purchase orders, and accurate documentation to maintain a high-quality client experience and continuity of service at the Philadelphia site.

Formación

• Experience in facilities coordination, workplace services, or related client-facing operations.
• Experience with vendor management and service coordination.
• Hands-on experience using a CMMS or similar work order platform.
• Experience creating, tracking, or coordinating purchase orders and service-related records.
• Strong administrative, organizational, and follow-up skills.
• Strong communication and customer service in a fast-paced site environment.

Responsabilidades

• Coordinate daily facilities and workplace services activities across the client site.
• Serve as primary contact for soft services support and vendor coordination.
• Create, assign, and track work orders in the CMMS or similar platform.
• Monitor open work orders and drive timely service completion.
• Support vendor management activities including scheduling and documentation.

Conocimientos

Facilities coordination

Vendor management

CMMS proficiency

Purchase orders

Administrative skills

Communication

Herramientas

CMMS

SAP

Descripción del empleo

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Workplace Coordinator- JLL

What this job involves -

The Facilities Coordinator will support the day-to-day delivery of workplace and facilities services for a life sciences client, with a strong emphasis on vendor coordination, work order management, workplace services, purchase order administration, and CMMS utilization. This role helps ensure that soft services are delivered consistently, work orders are managed efficiently, vendors are coordinated effectively, and client-facing service standards are maintained across the site.

What your day-to-day will look like:

• Coordinate daily facilities and workplace services activities across the client site.
• Serve as a primary contact for soft services support, including coordination of vendors and routine workplace service needs.
• Create, assign, and track work orders in the site's CMMS or other work order platform.
• Monitor open work orders, follow up with vendors, and help drive timely service completion.
• Support vendor management activities, including scheduling, communication, service coordination, and documentation follow-through.
• Create and manage purchase orders associated with work orders, vendor services, and operational support needs.
• Maintain accurate records related to work orders, vendor activity, service status, invoices, and supporting documentation.
• Support invoice and work order closeout processes by helping ensure completed services are properly documented and matched to the correct records.
• Escalate service delays, operational concerns, and vendor performance issues when needed.
• Deliver a responsive, high-quality workplace experience for the client and site occupants. Internal resources describing work order assignment, vendor coordination, invoice review, and work order closure support this scope well.
• Coordinate third-party vendors performing site services.
• Ensure vendors receive clear scope details, access instructions, and service expectations.
• Track vendor progress and confirm work status updates in the CMMS.
• Support documentation, invoice readiness, and closeout for completed work.
• Help maintain service continuity across workplace and soft service functions. Relevant internal materials show that work order records support status tracking, comments, files, labor/material information, vendor acknowledgment, and invoice workflows.

Required qualifications

• Experience in facilities coordination, workplace services, property operations, or a related client-facing operations role.
• Experience with vendor management and service coordination.
• Hands‑on experience using a CMMS or similar work order management platform.
• Experience creating, tracking, or coordinating purchase orders and service‑related records.
• Strong administrative, organizational, and follow‑up skills.
• Strong communication and customer service skills in a fast‑paced site environment.

Preferred qualifications

• Experience in a life sciences, laboratory, pharmaceutical, healthcare, or regulated operational environment.
• Experience supporting soft services and workplace service delivery.
• Familiarity with vendor invoice coordination and work order closeout processes.
• Experience working across client stakeholders, vendors, and internal operations teams.
• Familiarity with facilities platforms used for work orders, asset management, and vendor coordination, such as systems like SAP or comparable CMMS tools.

Candidate profile

• Service‑oriented and highly responsive.
• Strong attention to detail and process discipline.
• Comfortable managing multiple vendors, requests, and deadlines at once.
• Effective at balancing client experience with operational execution.
• Confident working within systems and maintaining clean documentation.

Location: Philadelphia, PA

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On‑site -Philadelphia, PA

Job Tags: Life Science

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

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