Facilities & Operations Coordinator

Jones Lang LaSalle Incorporated; New York (NY); On-site; USD 59,000 - 61,000; Full time

Benefits offered by this job

401(k) plan with company matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay early access to earned wages

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator in New York City to support site operations, vendor management, and client relations. The role involves maintenance, procurement, safety, and event coordination in a dynamic workplace.

Day-to-day tasks include responding to work orders, coordinating repairs, and ensuring KPI targets are met while maintaining a secure and organized environment for staff and visitors.

Qualifications

• Excellent communication, organization and problem-solving skills.
• Strong verbal and written communication abilities.
• Ability to work independently with little supervision and effectively deal with stressful situations.
• Self-motivated; confident, energetic and flexible.
• Proficiency in a range of information technology tools and platforms.
• Ability to multi-task effectively in a fast-paced environment.
• Physical ability to lift up to 25 lbs.
• Proven customer service experience.
• Hands-on vendor management experience.
• Experience with event set-ups and coordination.

Responsibilities

• Provide critical support to Site and/or Assistant Facility Managers with operations spanning maintenance, accounting and vendor oversight.
• Develop and maintain client relationships while ensuring service levels are met.
• Support daily walkthroughs to keep an organized office environment.
• Respond to work orders promptly to ensure KPI compliance and excellent service.
• Identify opportunities for operation improvements and safety.
• Coordinate repairs, maintenance, and moves; track to completion.
• Coordinate with vendors and service providers to minimize disruption.
• Assist in procurement of vendors and services as required.
• Coordinate site amenities and events; provide reception and guest support.
• Maintain records and documentation for sites; support safety initiatives.

Skills

Communication

Organization

Problem solving

Verbal communication

Independent work

IT tools

Multi-tasking

Physical ability

Customer service

Vendor management

Event coordination

Tools

Google Workspace

Job description

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator in New York City to support site operations, vendor management, and client relations. The role involves maintenance, procurement, safety, and event coordination in a dynamic workplace.

Day-to-day tasks include responding to work orders, coordinating repairs, and ensuring KPI targets are met while maintaining a secure and organized environment for staff and visitors.