Facilities Coordinator

Jones Lang LaSalle Incorporated; Jersey City (NJ); On-site; USD 49,000 - 60,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Daily Pay early access

Job summary

Jones Lang LaSalle (JLL) in Jersey City, NJ seeks a Facilities Coordinator to ensure smooth, safe, and efficient day-to-day operation of a client’s facility or portfolio of properties. You will act as the main point of contact for occupants, vendors, and service providers, helping resolve issues quickly and maintain a well-functioning workplace.

The role requires strong organizational and communication skills, with the ability to manage multiple priorities.

Qualifications

• High school diploma or equivalent; associate degree in facilities management, business administration, or related field preferred
• 1-3 years of experience in facilities, property management, hospitality, or a related operational role
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Clear and professional written and verbal communication skills
• Comfortable using work order management systems, Microsoft Office, and other basic workplace technology
• Ability to work both independently and collaboratively as part of a team
• Willingness to walk the facility regularly and respond to on-site needs as they arise

Responsibilities

• Respond to facility-related service requests and coordinate timely resolution with internal teams or external vendors
• Monitor work order systems to track progress, ensure accurate documentation, and follow up on outstanding tasks
• Support the scheduling and coordination of preventive maintenance activities across building systems
• Assist with vendor management, including scheduling service visits, verifying compliance documentation, and reviewing invoices
• Conduct regular walkthroughs of the facility to identify maintenance needs, safety concerns, or opportunities for improvement
• Help coordinate space planning, moves, and minor office reconfigurations in partnership with relevant stakeholders
• Maintain accurate records related to facility operations, inspections, and vendor contracts
• Support emergency preparedness efforts, including fire drills, safety audits, and incident reporting
• Contribute to a welcoming environment by assisting with occupant inquiries and ensuring common areas remain functional and presentable

Skills

Organizational skills

Communication skills

Problem-solving

Team player

Education

Associate degree in facilities management

High school diploma or equivalent

Tools

Work order management systems

Microsoft Office

Job description

Facilities Coordinator-JLL

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As a Facilities Coordinator at JLL, you will play a vital role in ensuring the smooth, safe, and efficient day-to-day operation of a client’s facility or portfolio of properties. You will serve as a key point of contact for building occupants, vendors, and service providers, helping to resolve issues quickly and maintain a positive, well-functioning workplace environment. This role suits someone who is organized, proactive, and genuinely enjoys solving problems before they escalation.

What your day-to-day will look like

• Respond to facility-related service requests and coordinate timely resolution with internal teams or external vendors
• Monitor work order systems to track progress, ensure accurate documentation, and follow up on outstanding tasks
• Support the scheduling and coordination of preventive maintenance activities across building systems
• Assist with vendor management, including scheduling service visits, verifying compliance documentation, and reviewing invoices
• Conduct regular walkthroughs of the facility to identify maintenance needs, safety concerns, or opportunities for improvement
• Help coordinate space planning, moves, and minor office reconfigurations in partnership with relevant stakeholders
• Maintain accurate records related to facility operations, inspections, and vendor contracts
• Support emergency preparedness efforts, including fire drills, safety audits, and incident reporting
• Contribute to a welcoming environment by assisting with occupant inquiries and ensuring common areas remain functional and presentable

Required qualifications

• High school diploma or equivalent; associate degree in facilities management, business administration, or related field preferred
• 1-3 years of experience in facilities, property management, hospitality, or a related operational role
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Clear and professional written and verbal communication skills
• Comfortable using work order management systems, Microsoft Office, and other basic workplace technology
• Ability to work both independently and collaboratively as part of a team
• Willingness to walk the facility regularly and respond to on-site needs as they arise

Preferred qualifications

• Experience working within a commercial real estate, corporate services, or facilities outsourcing environment
• Familiarity with building systems (HVAC, electrical, life safety) at a working knowledge level
• Exposure to vendor contract administration or basic budget tracking
• Certification or coursework related to facilities management (e.g., FMP, CFM) is a plus

Schedule: M-F 8AM-5PM

Location: Jersey City, NJ

Location: On-site –JERSEY CITY, NJ

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 54,800.00 – 54,800.00 USD per year

Personalized benefits that support personal well-being and growth

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

Jones Lang LaSalle('JLL') is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.