Facilities & Vendor Coordinator — CMMS & Site Services

Jones Lang LaSalle Incorporated; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Daily Pay

Job summary

Jones Lang LaSalle (JLL) is seeking a Facilities Workplace Coordinator in Philadelphia to support day-to-day workplace and facilities services for a life sciences client, focusing on vendor coordination, work order management, and CMMS utilization.

You will serve as the primary contact for soft services, manage purchase orders and records, track invoices, and escalate issues to ensure a high-quality, compliant site experience for occupants.

Qualifications

• Experience in facilities coordination or related client-facing operations.
• Experience with vendor management.
• Hands-on CMMS experience.
• Experience creating and tracking purchase orders and service-related records.
• Strong administrative, organizational, and follow-up skills.

Responsibilities

• Coordinate daily facilities and workplace services activities across the client site.
• Serve as a primary contact for soft services support, including coordination of vendors and routine workplace service needs.
• Create, assign, and track work orders in the site’s CMMS or other work order platform.
• Monitor open work orders, follow up with vendors, and help drive timely service completion.
• Support vendor management activities, including scheduling, communication, service coordination, and documentation follow-through.
• Create and manage purchase orders associated with work orders, vendor services, and operational support needs.
• Maintain accurate records related to work orders, vendor activity, service status, invoices, and supporting documentation.
• Support invoice and work order closeout processes by helping ensure completed services are properly documented and matched to the correct records.
• Escalate service delays, operational concerns, and vendor performance issues when needed.
• Deliver a responsive, high-quality workplace experience for the client and site occupants.
• Internal resources describing work order assignment, vendor coordination, invoice review, and work order closure support this scope well.
• Coordinate third-party vendors performing site services.
• Ensure vendors receive clear scope details, access instructions, and service expectations.
• Track vendor progress and confirm work status updates in the CMMS.
• Support documentation, invoice readiness, and closeout for completed work.
• Help maintain service continuity across workplace and soft service functions.

Skills

Vendor coordination

Work order management

CMMS usage

Administrative skills

Customer service

Tools

CMMS platform

Job description

Jones Lang LaSalle (JLL) is seeking a Facilities Workplace Coordinator in Philadelphia to support day-to-day workplace and facilities services for a life sciences client, focusing on vendor coordination, work order management, and CMMS utilization.

You will serve as the primary contact for soft services, manage purchase orders and records, track invoices, and escalate issues to ensure a high-quality, compliant site experience for occupants.