On-Site Facilities Lead: Operations, Safety & Vendors

*US AMR-Jones Lang LaSalle Americas, Inc.; Burr Ridge (IL); On-site; USD 58,000 - 68,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Burr Ridge, IL is seeking a Facilities Coordinator to serve as the on-site representative and support the Facilities Team Manager with accounting, maintenance, vendor oversight, and occupancy planning services. You will manage work orders, oversee contractors, assist with budgeting (CAPEX/OPEX), and ensure safety procedures are in place.

Ideal candidates have prior facilities/property management experience, knowledge of building systems, and familiarity with

Qualifications

• Ideal Experience Prior experience in facilities, property management, hospitality or related field preferred.
• Knowledge of local building code requirements is advantageous.
• Understanding of basic building systems and components (HVAC, plumbing, fire protection/alarm systems, electrical systems, A/V systems, office furniture, carpet and flooring) is advantageous.
• Work order/CMMS system experience (Corrigo preferred).
• Need to pass and be approved for client's Unescorted Access badge approval which requires drug screening and criminal background clearance.

Responsibilities

• Client/Stakeholder Management Provide superior customer service to meet on-site client’s expectations
• Procurement & Vendor Management Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ work)
• Coordinate and oversee work performed by third-party vendors
• Assist in the procurement of vendors and services as required
• Finance Management Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Invoice review and issue resolution
• Provides input to budget preparation (CAPEX and OPEX) and variance analysis
• Health & Safety Management Conduct regular audits to ensure safety procedures on site are in place and working
• Assist in carrying out safety procedures when needed Participate in emergency response procedures, technical training programs and safety training programs as required
• Site Operations Management Manage work orders for the site to ensure all required data related to the work performed is captured Update and maintain records of all maintenance performed on site via CMMS system Respond to client service requests Operate and maintain building equipment and systems Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times Seek ways to constantly reduce costs and improve operational standards Maintain premises in neat and good working condition at all times Perform routine facility inspections Able to be on stand-by and to assist with after-hours emergencies Perform all other tasks as requested by management
• Risk Management Oversee minor improvement projects at the site Support major capital projects at the site, as needed
• Maintenance Support and perform repairs and maintenance of commercial buildings and building systems including: HVAC systems (filter and belt changes), minor electrical repairs and re-lamping, plumbing, hardware, signage, ceiling tile replacements, doors and lock repairs, painting and minor carpentry; installation of wall hangings, and repair flooring and roofing as needed
• Support and perform production needs as and when required including but not limited to: inventory management, assembly, shipping & receiving, delivery
• Ensure that client safety and comfort are maintained, and that the property's equipment is maintained and operated per established guidelines.
• Perform and support preventative maintenance on building equipment and components, update records, and review status of preventative maintenance work with team manager.
• Support incremental and project moves by relocating furniture, equipment, and boxes as needed.
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to smell for unusual orders. The employee must occasionally lift and/or move up to 75 pounds and occasionally lift and/or move up to 100 pounds
• Achieve Key Performance Indicators and Service Level Agreement targets

Skills

Customer service

Vendor management

Budgeting

Finance management

Safety awareness/health & safety

Project management

Tools

Corrigo CMMS

Job description

Jones Lang LaSalle Incorporated in Burr Ridge, IL is seeking a Facilities Coordinator to serve as the on-site representative and support the Facilities Team Manager with accounting, maintenance, vendor oversight, and occupancy planning services. You will manage work orders, oversee contractors, assist with budgeting (CAPEX/OPEX), and ensure safety procedures are in place.

Ideal candidates have prior facilities/property management experience, knowledge of building systems, and familiarity with