On-Site Facilities Coordinator: Operations & Vendor Liaison

CBRE HV; Elk Grove Village (IL); On-site; USD 39,000 - 56,000; Full time

Job summary

CBRE is seeking a Facilities Coordinator to work on-site in Elk Grove Village, IL, coordinating with clients, vendors, and contractors to ensure that facility tasks and work orders are completed efficiently and documented accurately. The role sits within Facilities Management and supports property managers with repairs and investment planning.

The position requires a high school diploma or GED and up to 2 years of related experience, plus strong organizational and communication skills.

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Strong communication and organizational skills.
• Working knowledge of Word, Excel, Outlook.
• Basic math skills for simple calculations.

Responsibilities

• Coordinate with landlords, tenants, vendors, and service providers to follow procedures.
• Respond to client inquiries and coordinate work orders.
• Monitor workflow, progress, and completion targets for work orders.
• Maintain work orders, proposals, and vendor documentation.
• Support procurement, invoicing, and month-end activities.
• Coordinate vendor bids, proposals, documentation, and site access.
• Manage ordering and inventory for office supplies.
• Support copier operations and other workplace programs.
• Monitor site activities, including proper waste disposal and recycling.
• Respond to inquiries from clients, co-workers, vendors, and supervisors.
• Support workplace safety initiatives and promote a positive safety culture.
• Support employee engagement programs and recognition activities.
• Follow established procedures and processes to resolve routine issues.

Skills

Communication skills

Organizational skills

Basic math

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE is seeking a Facilities Coordinator to work on-site in Elk Grove Village, IL, coordinating with clients, vendors, and contractors to ensure that facility tasks and work orders are completed efficiently and documented accurately. The role sits within Facilities Management and supports property managers with repairs and investment planning.

The position requires a high school diploma or GED and up to 2 years of related experience, plus strong organizational and communication skills.