Facilities Coordinator: Office Ops & Vendor Partnerships

CBRE Group, Inc.; Elmhurst (IL); On-site; USD 39,000 - 56,000; Full time

Job summary

CBRE, Inc. is seeking a Facilities Coordinator in Elmhurst, IL to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed efficiently.

The role sits within the Facilities Management function, supporting repairs and investment plans for a portfolio of assets. You’ll coordinate with landlords, tenants, and service providers, respond to inquiries, monitor workflow, and maintain documentation across procurement, invoicing, and reporting activities.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills.

Responsibilities

• Work with landlords, tenants, vendors, and service providers to ensure procedures, policies, and reporting requirements are followed.
• Respond to client inquiries and coordinate work orders.
• Monitor work order workflow, performance, progress, and completion targets.
• Maintain work orders, proposals, departmental files, and vendor documentation.
• Support procurement, invoice processing, financial reporting, and month-end activities.
• Coordinate vendor bids, proposals, orientation, documentation, and site access.
• Manage ordering and inventory for office, beverage, and miscellaneous supplies.
• Support copier operations and other workplace programs.
• Monitor site activities, including proper waste disposal and recycling.
• Respond to inquiries or concerns from clients, co-workers, vendors, and supervisors.
• Support workplace safety initiatives and promote a positive safety culture.
• Support employee engagement programs and recognition activities.
• Follow established procedures and processes to resolve routine issues and complete assigned tasks.

Skills

Communication skills

Organizational skills

Inquisitive mindset

Basic math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Word

Excel

Outlook

Job description

CBRE, Inc. is seeking a Facilities Coordinator in Elmhurst, IL to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed efficiently.

The role sits within the Facilities Management function, supporting repairs and investment plans for a portfolio of assets. You’ll coordinate with landlords, tenants, and service providers, respond to inquiries, monitor workflow, and maintain documentation across procurement, invoicing, and reporting activities.