Facilities Coordinator - On Site Elk Grove Village, IL

CBRE HV; Elk Grove Village (IL); On-site; USD 39,000 - 56,000; Full time

Job summary

CBRE is seeking a Facilities Coordinator to work on-site in Elk Grove Village, IL, coordinating with clients, vendors, and contractors to ensure that facility tasks and work orders are completed efficiently and documented accurately. The role sits within Facilities Management and supports property managers with repairs and investment planning.

The position requires a high school diploma or GED and up to 2 years of related experience, plus strong organizational and communication skills.

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Strong communication and organizational skills.
• Working knowledge of Word, Excel, Outlook.
• Basic math skills for simple calculations.

Responsibilities

• Coordinate with landlords, tenants, vendors, and service providers to follow procedures.
• Respond to client inquiries and coordinate work orders.
• Monitor workflow, progress, and completion targets for work orders.
• Maintain work orders, proposals, and vendor documentation.
• Support procurement, invoicing, and month-end activities.
• Coordinate vendor bids, proposals, documentation, and site access.
• Manage ordering and inventory for office supplies.
• Support copier operations and other workplace programs.
• Monitor site activities, including proper waste disposal and recycling.
• Respond to inquiries from clients, co-workers, vendors, and supervisors.
• Support workplace safety initiatives and promote a positive safety culture.
• Support employee engagement programs and recognition activities.
• Follow established procedures and processes to resolve routine issues.

Skills

Communication skills

Organizational skills

Basic math

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Facilities Coordinator - On Site Elk Grove Village, IL

Full-time

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values - respect, integrity, service, and excellence - and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, vendors, and service providers to ensure procedures, policies, and reporting requirements are followed.
• Respond to client inquiries and coordinate work orders.
• Monitor work order workflow, performance, progress, and completion targets.
• Maintain work orders, proposals, departmental files, and vendor documentation.
• Support procurement, invoice processing, financial reporting, and month-end activities.
• Coordinate vendor bids, proposals, orientation, documentation, and site access.
• Manage ordering and inventory for office, beverage, and miscellaneous supplies.
• Support copier operations and other workplace programs.
• Monitor site activities, including proper waste disposal and recycling.
• Respond to inquiries or concerns from clients, co-workers, vendors, and supervisors.
• Support workplace safety initiatives and promote a positive safety culture.
• Support employee engagement programs and recognition activities.
• Follow established procedures and processes to resolve routine issues and complete assigned tasks.

Requirements:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the positionFacilities Coordinator is $39,000 annually ($18.75/hourly) and the maximum salary for the position Facilities Coordinator is $55,500 ($26.68hourly) annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail].