Facilities Coordinator: Client & Vendor Operations

CBRE; Cambridge (MA); On-site; USD 48,000 - 58,000; Full time

Job summary

CBRE is seeking a Facilities Coordinator to work with clients, vendors, and contractors ensuring facility tasks and work orders are completed. The role supports operations and investment planning within the Facilities Management function.

The candidate will follow procedures, acknowledge inquiries, and maintain documentation, reporting progress and performance. A HS diploma and basic math, with MS Office proficiency, are required.

Qualifications

• High School Diploma or GED with up to 2 years of experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills including percentages, discounts, and markups.

Responsibilities

• Coordinate with landlords, tenants, and service providers to implement procedures.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, and department files.
• Monitor activities outside the building, such as waste disposal.
• Follow instructions and ask clarifying questions.
• Respond to inquiries or complaints from clients and supervisors.
• Use established procedures to solve straightforward problems under supervision.
• Deliver output by following defined procedures.
• Support maintenance and investment planning as needed.

Skills

Communication skills

Organizational skills

Basic math skills

Follow basic work routines

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE is seeking a Facilities Coordinator to work with clients, vendors, and contractors ensuring facility tasks and work orders are completed. The role supports operations and investment planning within the Facilities Management function.

The candidate will follow procedures, acknowledge inquiries, and maintain documentation, reporting progress and performance. A HS diploma and basic math, with MS Office proficiency, are required.