Facilities Coordinator: Operations & Vendor Support

CBRE Group, Inc.; Oak Park (IL); On-site; USD 39,000 - 56,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed efficiently.

This role supports the Facilities Management function, aiding property managers with repairs and investment plans. You will coordinate with landlords, tenants, and service providers, respond to inquiries, and monitor workflow, ensuring reporting requirements are followed and targets are met.

Qualifications

• High school diploma or GED required.
• Strong communication and organizational skills essential.
• Basic math and data entry capabilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to follow established procedures and work with minimal supervision.

Responsibilities

• Coordinate work orders with clients, vendors, and service providers.
• Respond to inquiries and track progress of maintenance tasks.
• Monitor work order workflows and completion targets.
• Maintain vendor documentation and departmental files.
• Assist with procurement, invoicing, and month-end activities.
• Coordinate vendor bids and site access for projects.
• Manage ordering and inventory for office supplies.
• Support copier operations and workplace programs.
• Monitor site safety and waste disposal practices.
• Engage with employees to support workplace initiatives.

Skills

Communication skills

Organizational skills

Basic math skills

Ability to follow routines

Problem-solving

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed efficiently.

This role supports the Facilities Management function, aiding property managers with repairs and investment plans. You will coordinate with landlords, tenants, and service providers, respond to inquiries, and monitor workflow, ensuring reporting requirements are followed and targets are met.