On-Site Events Project Manager, Campus Experiences

Aquent; Austin (TX); On-site; USD 85,000 - 120,000; Full time

Job summary

Aquent is seeking an Events Project Manager to coordinate internal meetings and campus events across multiple locations. This on-site role emphasizes organization, stakeholder collaboration, and delivering high-quality experiences from planning to post-event wrap-up.

The role requires partnering with Security, EHS, Catering, Finance, and Procurement to manage budgets, improve processes, and ensure quality events while occasionally traveling to supported campuses.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years of experience in event and project management within fast-paced, customer-facing environments.
• Proven expertise managing complete event lifecycles, including planning, vendor coordination, logistics, budgeting, and onsite execution.
• Strong project management skills with ability to manage multiple concurrent events and deliver under tight deadlines.
• Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy‑in.
• Demonstrated proficiency in onsite event management and real-time problem solving.

Responsibilities

• Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up
• Collaborate with cross-functional partners including Security, EHS, Catering, and other teams to deliver seamless, high-quality events
• Manage event budgets and coordinate with Finance and Procurement teams as directed to support compliant processing of vendor agreements and purchase orders
• Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency
• Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service
• Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow
• Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success
• Maintain flexibility in work schedule including early mornings, evenings, weekends, and occasional travel to supported campuses
• Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency

Skills

Project management

Event management

Vendor management

Budgeting

Cross-functional collaboration

Communication

Education

Bachelor’s degree or equivalent experience

Job description

Aquent is seeking an Events Project Manager to coordinate internal meetings and campus events across multiple locations. This on-site role emphasizes organization, stakeholder collaboration, and delivering high-quality experiences from planning to post-event wrap-up.

The role requires partnering with Security, EHS, Catering, Finance, and Procurement to manage budgets, improve processes, and ensure quality events while occasionally traveling to supported campuses.