Onsite Events Operations Manager (Temp-to-Perm)

ProPivotal; Boston (MA); On-site; USD 47,000 - 63,000; Full time

Job summary

ProPivotal in Boston is seeking an on-site Events Coordinator to take ownership of day-to-day event spaces, client communication, and conference operations during a temporary-to-permanent placement.

You will coordinate logistics across Facilities, Dining, campus safety, and other departments, manage EMS/Spacebook, and handle budgets, invoices, and reporting. The role requires a Bachelor's degree and 3+ years in events or hospitality, with flexible hours for peak events.

Qualifications

• Bachelor's degree required.
• 3+ years of event, conference, venue, or hospitality operations experience.
• Experience coordinating logistics and operations beyond mere planning.
• Experience working with multiple stakeholders and prioritizing deadlines.
• Comfort with budgets, billing, invoices, and administrative follow-through.
• Ability to work onsite in Boston and flex hours for events.

Responsibilities

• Own day-to-day use of event spaces including reservations, logistics, and client communication.
• Manage room reservations and event management systems including EMS and Spacebook.
• Confirm room layouts, furniture and setup, access and event details.
• Coordinate cross-functionally with Facilities, Dining, campus safety, access and card services, and other departments.
• Serve as the central liaison for faculty, staff, students, and external clients.
• Support multiple simultaneous events and high-volume requests while setting expectations clearly.
• Manage budgets, spreadsheets, invoices, purchase orders, and reporting.

Skills

Event operations

Budget management

Stakeholder coordination

On-site work

Education

Bachelor's degree

Tools

EMS

Spacebook

Job description

ProPivotal in Boston is seeking an on-site Events Coordinator to take ownership of day-to-day event spaces, client communication, and conference operations during a temporary-to-permanent placement.

You will coordinate logistics across Facilities, Dining, campus safety, and other departments, manage EMS/Spacebook, and handle budgets, invoices, and reporting. The role requires a Bachelor's degree and 3+ years in events or hospitality, with flexible hours for peak events.