Event Manager V

Aquent; Austin (TX); On-site; USD 85,000 - 120,000; Full time

Job summary

Aquent is seeking an Events Project Manager to coordinate internal meetings and campus events across multiple locations. This on-site role emphasizes organization, stakeholder collaboration, and delivering high-quality experiences from planning to post-event wrap-up.

The role requires partnering with Security, EHS, Catering, Finance, and Procurement to manage budgets, improve processes, and ensure quality events while occasionally traveling to supported campuses.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years of experience in event and project management within fast-paced, customer-facing environments.
• Proven expertise managing complete event lifecycles, including planning, vendor coordination, logistics, budgeting, and onsite execution.
• Strong project management skills with ability to manage multiple concurrent events and deliver under tight deadlines.
• Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy‑in.
• Demonstrated proficiency in onsite event management and real-time problem solving.

Responsibilities

• Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up
• Collaborate with cross-functional partners including Security, EHS, Catering, and other teams to deliver seamless, high-quality events
• Manage event budgets and coordinate with Finance and Procurement teams as directed to support compliant processing of vendor agreements and purchase orders
• Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency
• Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service
• Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow
• Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success
• Maintain flexibility in work schedule including early mornings, evenings, weekends, and occasional travel to supported campuses
• Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency

Skills

Project management

Event management

Vendor management

Budgeting

Cross-functional collaboration

Communication

Education

Bachelor’s degree or equivalent experience

Job description

Our clients Conference + Event Services (CES) team serves as a heartbeat of connection, keeping the company united through best-in-class meetings, events, and productions. The team manages and operates Campus Conference Center spaces, including conference rooms, theaters, and various indoor and outdoor event and multi-function spaces. CES is committed to delivering premier experiences that bring Apple employees together, whether in person, virtually, or through hybrid gatherings, fostering a sense of community.

Our client is seeking a collaborative, detail-oriented professional who thrives in complexity, excels at connecting strategy to execution, and is passionate about improvement to support the Conference + Event Services team as an Events Project Manager to coordinate internal meetings and events for employees across multiple campuses. This role will provide project management support to the team and department manager.

Description

The Events Project Manager must be on-site at least three days a week (Tuesday- Thursday), with the understanding the schedule may change based on business needs. The Events PM will ensure seamless implementation of parallel and independent work-streams by establishing clear expectations and timelines for both customers and cross-functional partners. This role requires providing high-touch customer service, maintaining consistent and efficient communication, and navigating ambiguity to deliver cost-effective, operationally efficient outcomes. The Events PM will work closely with internal teams and external stakeholders to uphold high creative standards, ensuring every event reflects exceptional attention to detail and design excellence.

Responsibilities

• Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up
• Collaborate with cross-functional partners including Security, EHS, Catering, and other teams to deliver seamless, high-quality events
• Manage event budgets and coordinate with Finance and Procurement teams as directed to support compliant processing of vendor agreements and purchase orders
• Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency
• Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service
• Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow
• Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success
• Maintain flexibility in work schedule including early mornings, evenings, weekends, and occasional travel to supported campuses
• Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency

Minimum Qualifications

• Bachelor’s degree or equivalent experience
• 5+ years of experience in event and project management within fast-paced, customer-facing environments
• Proven expertise managing complete event lifecycles, including planning, vendor coordination, logistics, budgeting, and onsite execution
• Strong project management skills with ability to manage multiple concurrent events and deliver under tight deadlines
• Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy‑in
• Demonstrated proficiency in onsite event management and real-time problem solving

Preferred Qualifications

• Exceptional communication skills (verbal, written, presentation) with ability to connect authentically with partners across all organizational levels
• Strong analytical mindset with proven ability to identify business gaps, recommend creative solutions, and develop actionable execution plans
• Advanced project management capabilities including metrics analysis, dependency management, risk assessment, and data-driven decision making
• Vendor management experience with ability to source, negotiate, and maintain productive relationships with external partners
• Budget management skills with experience turning complex financial data into clear insights and actionable recommendations
• Adaptability and resilience with proven ability to pivot quickly, reprioritize under pressure, and keep stakeholders informed through change
• Presentation skills with experience preparing reports and presentations for leadership, cross-functional teams, and customers
• Proactive, solution-oriented approach with natural curiosity to ask insightful questions and challenge the status quo when needed