On-Site AR/AP Specialist: Rent Manager & AvidXchange

Pacific Coast Commercial; San Diego (CA); On-site; USD 34,000 - 37,000; Full time

Job summary

Pacific Coast Commercial in San Diego, CA is seeking a full-time Accounts Receivable/Accounts Payable (AR/AP) Clerk to join our accounting team on-site in Scripps Ranch.

You will enter vendor invoices in AvidXchange and Rent Manager, code invoices, process payments, collect rents, prepare reports, and support property managers. The ideal candidate has at least 2 years in AP and AR, a high school diploma, and strong MS Office skills.

Qualifications

• High school diploma or equivalent required.
• At least 2 years of high-volume accounts payable experience required.
• At least 2 years in Accounts Receivable
• Experience working in a professional office environment.
• Experience with Rent Manager accounting software and AvidXchange is preferred.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong attention to detail, organizational skills, and time management abilities.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and the ability to meet deadlines.
• Ability to handle confidential financial information with discretion.
• Ability to work collaboratively as part of a team.

Responsibilities

• Enter and process vendor invoices in AvidXchange and Rent Manager accounting software.
• Organize and forward invoices through AvidXchange for processing and approval.
• Assign appropriate property and general ledger codes to incoming invoices.
• Assist with weekly check runs and other payment processing activities.
• Communicate with vendors to obtain necessary invoice information and resolve discrepancies.
• Assist property managers with invoice coding questions and related accounts payable matters.
• Receive, code, and enter tenant rent payments into the accounting system.
• Apply late fees and assist with tracking outstanding tenant balances.
• Process deposits using a remote deposit machine.
• Respond to tenant inquiries regarding account balances and payments.
• Contact tenants regarding delinquent payments and assist with collection efforts.
• Track rent increases and prepare and distribute monthly tenant statements.
• Prepare monthly accounts receivable reports for property managers and property owners.
• Assist property managers with questions regarding tenant invoices and account balances.
• Maintain accurate, organized, and confidential financial records.
• Communicate professionally with vendors, tenants, property managers, and other team members.
• Meet deadlines while managing multiple priorities in a fast-paced environment.
• Identify discrepancies and assist with resolving accounting-related issues.

Skills

Attention to detail

Time management

Communication skills

Team player

Education

High school diploma or equivalent

Tools

AvidXchange

Rent Manager

Microsoft Office (Word, Excel, Outlook)

Job description

Pacific Coast Commercial in San Diego, CA is seeking a full-time Accounts Receivable/Accounts Payable (AR/AP) Clerk to join our accounting team on-site in Scripps Ranch.

You will enter vendor invoices in AvidXchange and Rent Manager, code invoices, process payments, collect rents, prepare reports, and support property managers. The ideal candidate has at least 2 years in AP and AR, a high school diploma, and strong MS Office skills.