Accounts Payable / Accounting Clerk (Onsite)

Pacific Coast Commercial; San Diego (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Comfortable work environment

Opportunity for growth

Parking available onsite

Job summary

A commercial property management firm in San Diego is seeking an Accounts Payable Specialist. Responsibilities include managing invoices, assisting with rent payment processes, and supporting property managers. Candidates should possess at least 2 years of high-volume accounts payable experience, strong organizational and communication skills, and proficiency in relevant accounting software. The position offers a supportive environment with opportunities for growth in a professional setting.

Qualifications

• Must have at least 2 years of high-volume accounts payable experience.
• Experience in a professional office setting using accounting software is preferred.
• Accounts Receivable experience is a plus.

Responsibilities

• Receive, sort, and date stamp incoming invoices.
• Enter invoices into Avid Exchange and Rent Manager.
• Organize and forward invoices to Avid Exchange.
• Assist property managers with coding questions.

Skills

Attention to detail

Time management

Organizational skills

Written communication

Oral communication

Problem-solving

Education

High School Diploma

Tools

Avid Exchange

Rent Manager Accounting Software

MS Office (Word, Excel, Outlook)

Job description

Primary Duties include, but are not limited to:

• Receiving, sorting, and date stamping incoming invoices;
• Entering invoices into Avid Exchange and Rent Manager Accounting Software System
• Organizing and forwarding invoices to Avid Exchange
• Assigning property codes to incoming invoices;
• Assigning general ledger codes to incoming invoices;
• Assisting with weekly check runs;
• Contacting vendors to gather necessary information for invoices;
• Assisting property managers with any questions they may have about coding;

Cross-training and backup for Accounts Receivable with duties including, but not limited to:

• Receiving, coding and entry of tenant rent payments.
• Deposit/processing of tenant rent payments
• Receiving calls from tenants inquiring about their balance due
• Back up to Receptionist, covering the front desk during breaks and lunches, answering phones
• Billing back tenants for property expenses
• Monthly reporting to property managers and property owners
• Assisting property managers with any questions they may have about tenant invoices.

A High School Diploma is required; candidates with experience working in a professional office setting using accounting software (Rent Manager) is preferred. Must have at least 2 years of high-volume accounts payable experience and be a team player and have the ability to meet tight deadlines, as well as exhibit a high level of confidentiality, detail-orientation, time management, organizational, written and oral communication, and problem-solving skills. Accounts Receivable experience is a plus.

In addition, candidates must have:

• Proficiency in MS Office, including Word, Excel, and Outlook;
• Working knowledge of all standard office equipment.
• Experience with high-volume AP cycle

Parking is available onsite.

Pacific Coast Commercial is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Our firm offers a comfortable work environment with opportunity for growth.

We require a full background and drug screening for this position.