On-Site Administrative Specialist (OA) – Scheduling & Records

U.S. Department of Veterans Affairs; Village of Kings Point (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

U.S. Department of Veterans Affairs at the VA Medical Center in New York Harbor—Brooklyn is seeking a Program Support Assistant (Office Automation). The role supports the service with a range of administrative and clerical duties, including scheduling, correspondence, and meeting coordination.

The position requires typing proficiency and relevant federal experience. The incumbent will handle visitors and calls, prepare documents, maintain supplies, and serve as timekeeper for the service.

Qualifications

• Typing speed of 40 words per minute is required.
• One year of specialized experience equivalent to the GS-5 level in Federal Service is required.
• Must be able to perform administrative tasks including correspondence, scheduling, and office automation using MS Office.

Responsibilities

• Coordinates administrative support for the service.
• Schedules and manages patient appointments and meetings.
• Receives visitors and phone calls for the service and chief.
• Prepares correspondence, forms, letters, memos, and reports.
• Coordinates meetings and distributes meeting minutes.
• Maintains office supplies and equipment; acts as timekeeper.
• Reviews incoming correspondence and performs related duties.

Skills

Typing 40 wpm

MS Office

Scheduling

Reception duties

Job description

U.S. Department of Veterans Affairs at the VA Medical Center in New York Harbor—Brooklyn is seeking a Program Support Assistant (Office Automation). The role supports the service with a range of administrative and clerical duties, including scheduling, correspondence, and meeting coordination.

The position requires typing proficiency and relevant federal experience. The incumbent will handle visitors and calls, prepare documents, maintain supplies, and serve as timekeeper for the service.