Program Support Assistant (OA)

U.S. Department of Veterans Affairs; Village of Kings Point (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

U.S. Department of Veterans Affairs at the VA Medical Center in New York Harbor—Brooklyn is seeking a Program Support Assistant (Office Automation). The role supports the service with a range of administrative and clerical duties, including scheduling, correspondence, and meeting coordination.

The position requires typing proficiency and relevant federal experience. The incumbent will handle visitors and calls, prepare documents, maintain supplies, and serve as timekeeper for the service.

Qualifications

• Typing speed of 40 words per minute is required.
• One year of specialized experience equivalent to the GS-5 level in Federal Service is required.
• Must be able to perform administrative tasks including correspondence, scheduling, and office automation using MS Office.

Responsibilities

• Coordinates administrative support for the service.
• Schedules and manages patient appointments and meetings.
• Receives visitors and phone calls for the service and chief.
• Prepares correspondence, forms, letters, memos, and reports.
• Coordinates meetings and distributes meeting minutes.
• Maintains office supplies and equipment; acts as timekeeper.
• Reviews incoming correspondence and performs related duties.

Skills

Typing 40 wpm

MS Office

Scheduling

Reception duties

Job description

Summary

This position is located at the VA Medical Center in New York Harbor - Brooklyn location. The Program Support Assistant (Office Automation) performs various administrative and clerical duties in support of the service.

Qualifications

TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements - you must be able to type at least 40 words per minute. ~AND~ To qualify for this position at the GS-6 level - applicants must meet the following: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to the next lower grade level (GS-5) in Federal Service - that has equipped you with the particular knowledge - skills - and abilities to perform successfully the duties of a Program Support Assistant (Office Automation) - GS-6 position - and that is typically in or related to the work of this position. Specialized experience includes: performing a full range of administrative support for an office; receiving visitors and phone calls; reviewing all incoming and outgoing correspondence; scheduling meetings and patient appointments; and utilizing office automation software such as Microsoft Office (Word - Excel - and PowerPoint). For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include but are not limited to the following: Coordinates and provides administrative support
• Schedules and manages appointments
• Receives visitors and phone calls both for the service and the service Chief
• Composes and prepares correspondence - forms - letters - memos - reports - computer-related data - specifications - and similar material
• Coordinates meetings
• Composes and distributes meeting minutes
• Maintains office supplies and equipment
• Serves as the timekeeper for the service
• Receives and reviews all incoming correspondence
• and Performs other related duties as assigned
• Work Schedule: Full-Time
• Monday-Friday - 8:00am to 4:30pm Telework: Not Authorized Virtual: This is not a virtual position
• Position Description/PD#: Program Support Assistant (OA)/PD00534A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Physical Requirements: The work is sedentary
• Typically - the person in this position may sit comfortably to do the work
• However - there may be some walking - standing - bending and carrying of light items like papers or books
• No special physical demands are required to perform the work.