Office Experience & Front Desk Coordinator

Industrialelectricmanufacturing; San Antonio (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

IEM in San Antonio, TX is seeking a Workplace Coordinator to ensure a positive and productive office environment. This 100% onsite role welcomes visitors, oversees day-to-day operations, and collaborates with vendors and internal teams to support employee experience.

The ideal candidate is customer-focused, organized, and adaptable, with strong communication, multitasking, and Microsoft Office skills. Experience with Office/SharePoint and Verkada is a plus.

Qualifications

• High school diploma or GED required
• Minimum of 3 years of receptionist/administrative assistant and/or front desk experience
• Flexibility and customer focus are a must
• Excellent organizational, written and verbal communication skills
• Ability to multitask and maintain attention to detail
• Proficiency in Microsoft Office Suite and ability to learn new systems quickly
• Basic cash handling skills

Responsibilities

• Greet, welcome and direct on-site visitors in a friendly and professional manner
• Monitor visitor management system and issue visitor badges
• Answer intercom, phone and in-person inquiries, providing general information to guests and employees
• Receive mail and packages and assist with distribution
• Perform administrative tasks such as mailing, data entry, printing badges, etc.
• Maintain a safe, clean, and organized office environment
• Order and manage office and break room supplies
• Assist with updating workplace documents, policies and procedures
• Partner with vendors and internal teams to ensure a seamless employee experience
• Help organize and execute office-wide onsite events, special meetings and VIP visits
• Collect feedback and data from employees to support continuous improvement efforts
• Support larger workplace projects and space planning initiatives
• Cross-collaborate with other teams and/or senior management
• Assist the broader facilities team, from admin-type tasks to rolling up your sleeves and moving items that weigh up to 20lbs
• Occasional extended hours may be required to support events or business needs
• Flexible and adaptable team player who operates with agility and resourcefulness, and thrives in an often-changing environment. You will be operating with a start-up mindset and must be willing to help wherever needed - "not my job" is an unacceptable response

Skills

Reception/administrative experience

Microsoft Office

Excellent communication

Organizational skills

Customer focus

Multitasking

Education

High school diploma or GED

Tools

SharePoint

Verkada

Job description

IEM in San Antonio, TX is seeking a Workplace Coordinator to ensure a positive and productive office environment. This 100% onsite role welcomes visitors, oversees day-to-day operations, and collaborates with vendors and internal teams to support employee experience.

The ideal candidate is customer-focused, organized, and adaptable, with strong communication, multitasking, and Microsoft Office skills. Experience with Office/SharePoint and Verkada is a plus.