In-Office Project Coordinator & Admin Support

Stantec; San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Paid holidays

Vacation days

401(k)

Tuition reimbursement

Job summary

Stantec is seeking a detail-oriented, proactive Office Coordinator/Project Support in San Antonio, TX. The role combines project coordination with front desk responsibilities to maintain an organized, professional office environment.

You will support project managers, manage documentation, and liaise with HR/IT; a Bachelor’s degree and 2+ years in similar roles are preferred. In-office schedule is Monday–Friday, 8:00 AM–5:00 PM.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2+ years of experience in project coordination, administrative, or office support roles.

Responsibilities

• Coordinate project documentation (RFIs, submittals, meeting minutes, deliverables tracking).
• Assist project managers with schedules, reporting, invoicing coordination, and setup requirements.
• Maintain document control systems with accuracy and compliance.
• Support front desk; greet visitors and manage calls; maintain reception area.

Skills

Organizational skills

Written & verbal communication

Attention to detail

Teamwork & collaboration

Microsoft Office proficiency

Project coordination tools

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

Job description

Stantec is seeking a detail-oriented, proactive Office Coordinator/Project Support in San Antonio, TX. The role combines project coordination with front desk responsibilities to maintain an organized, professional office environment.

You will support project managers, manage documentation, and liaise with HR/IT; a Bachelor’s degree and 2+ years in similar roles are preferred. In-office schedule is Monday–Friday, 8:00 AM–5:00 PM.