Bilingual Administrative Specialist – Office & Coordination

Ccsbts; San Antonio, Northern (TX, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive pay and benefits package

Professional development and promotion

Dynamic and collaborative work culture

Job summary

CCS Facility Services is seeking an Administrative Assistant in San Antonio, TX, to provide proactive administrative support and help keep the office running smoothly. The ideal candidate is highly organized, a strong communicator, and comfortable multitasking in a fast-paced environment.

The role requires bilingual English/Spanish proficiency, basic budgeting awareness, and proficiency with Microsoft Office.

Qualifications

• 2+ years of experience as an Administrative Assistant or in a similar role.
• Fluency in both English and Spanish is required.
• Familiar with basic budgeting or financial responsibilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and communication skills.
• Strong organizational and multi-tasking skills.
• High school diploma or equivalent.
• Must be 18 years of age or older.

Responsibilities

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.
• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.
• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.
• Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.
• Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.
• Collaborate with various teams within the organization, providing administrative support as needed.
• Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

Skills

Administrative experience

Bilingual English/Spanish

Communication skills

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

CCS Facility Services is seeking an Administrative Assistant in San Antonio, TX, to provide proactive administrative support and help keep the office running smoothly. The ideal candidate is highly organized, a strong communicator, and comfortable multitasking in a fast-paced environment.

The role requires bilingual English/Spanish proficiency, basic budgeting awareness, and proficiency with Microsoft Office.