Administrative Assistant

Confidential; San Antonio (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

A prominent administrative services provider is seeking a highly organized Administrative Assistant to join their team in San Antonio, TX. This full-time role involves managing a wide range of administrative and clerical tasks, ensuring the smooth operation of the office. The ideal candidate will have strong skills in communication, organization, and a proven proficiency in Microsoft Office. The candidate should possess a high school diploma or equivalent; an associate or bachelor's degree is a plus. This position offers an opportunity to contribute significantly to team success.

Qualifications

• Proven proficiency in administrative assistance and strong clerical skills.
• Exceptional phone etiquette and excellent verbal and written communication skills.
• Demonstrated experience with organizational and time-management skills.

Responsibilities

• Oversee and manage daily office operations.
• Provide general clerical support, including typing, data entry, and file management.
• Maintain and organize both physical and electronic records and files.
• Handle incoming and outgoing phone calls with professional phone etiquette and greet visitors warmly.
• Manage calendars, schedule appointments, and coordinate meetings.
• Assist executives directly with various administrative tasks and projects.
• Provide general administrative support to the broader team as needed.

Skills

Administrative Assistance

Clerical Skills

Phone Etiquette

Communication skills

Organizational skills

Time-management skills

Microsoft Office Suite

Education

High school diploma or equivalent

Associate or bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in San Antonio, TX. This is a crucial on‑site role responsible for the smooth and efficient operation of our office.

The successful candidate will manage a wide range of administrative and clerical tasks, serving as a primary point of contact for internal and external stakeholders.

Key Responsibilities

• Office Management: Oversee and manage daily office operations.
• Clerical Support: Provide general clerical support, including typing, data entry, and file management.
• Record Keeping: Maintain and organize both physical and electronic records and files.
• Communication: Handle incoming and outgoing phone calls with professional phone etiquette and greet visitors warmly.
• Scheduling: Manage calendars, schedule appointments, and coordinate meetings.
• Executive Support: Assist executives directly with various administrative tasks and projects.
• Team Support: Provide general administrative support to the broader team as needed.

Required Skills & Experience

• Proven proficiency in Administrative Assistance and strong Clerical Skills.
• Exceptional Phone Etiquette and excellent verbal and written Communication skills.
• Demonstrated experience with organizational and time-management skills.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High school diploma or equivalent.

Bonus Skills & Education

• Previous experience in a dedicated Administrative Assistance role.
• Associate or bachelor's degree.
• Prior professional experience in an administrative role is a significant asset.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative

Industries

Administrative and Support Services