On-Site Administrative Coordinator - Growth & Impact (FL)

Kelso Industries; Tampa (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

Kelso Industries is seeking an Administrative Coordinator for our Florida branch in Hudson, on-site, Monday–Friday, 8:00 AM–5:00 PM. The role supports the Florida Branch Manager, service team, and daily operations across construction-related environments.

The ideal candidate has 1+ years in administration, strong organizational skills, and familiarity with NetSuite or ServiceChannel is a plus. Compensation targets $50,000–$65,000 annually with experience-based advancement.

Qualifications

• 1+ years of administrative, coordinator, office support, or construction office experience preferred.
• Experience supporting construction, mechanical, HVAC, service, or field operations environments is highly preferred.
• Experience with NetSuite and/or ServiceChannel is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Strong written and verbal communication skills.
• Positive attitude and willingness to learn and grow with the business.

Responsibilities

• Support the Florida Branch Manager with daily administrative and operational tasks.
• Prepare, submit, and track permits and related project documentation.
• Assist the service department with service tickets, work orders, and customer paperwork.
• Coordinate and maintain job files, records, and supporting documentation.
• Help ensure timely processing of service-related administrative activities.
• Monitor emails and service requests and assist with communication between office and field personnel.
• Support scheduling and dispatching activities as the service department grows.
• Enter and maintain data within company systems.
• Assist with general office administration and special projects as needed.

Skills

Administrative experience

Construction/field ops

NetSuite

ServiceChannel

MS Office

Communication skills

Organization

Multitasking

Tools

NetSuite

ServiceChannel

Job description

Kelso Industries is seeking an Administrative Coordinator for our Florida branch in Hudson, on-site, Monday–Friday, 8:00 AM–5:00 PM. The role supports the Florida Branch Manager, service team, and daily operations across construction-related environments.

The ideal candidate has 1+ years in administration, strong organizational skills, and familiarity with NetSuite or ServiceChannel is a plus. Compensation targets $50,000–$65,000 annually with experience-based advancement.