Administrative & Scheduling Specialist

Paw Materials; Hudson, Northern (FL, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Paw Materials in Hudson, FL is seeking an Administrative/Clerical professional to provide broad office support. The role includes data entry, filing, answering phones, emails, scheduling, and assisting customers, vendors, and staff, while maintaining accuracy and confidentiality.

You will manage calendars, prepare documents, handle mail, and support reporting, payroll, and accounting tasks as needed, in a climate-controlled office.

Responsibilities

• Answer, screen, and direct incoming telephone calls
• Greet and assist customers, visitors, vendors, and employees
• Respond to routine emails, messages, and information requests
• Prepare, type, format, proofread, copy, scan, and distribute documents
• Perform data entry and maintain accurate electronic and paper records
• Organize and maintain files, reports, forms, and correspondence
• Schedule appointments, meetings, and training sessions
• Maintain calendars and communicate scheduling changes
• Receive, sort, distribute, and prepare mail and packages
• Assist with preparing reports, spreadsheets, presentations, and correspondence
• Enter and retrieve information using company software and computer systems
• Operate standard office equipment (computers, phones, printers, scanners, copiers)
• Assist with customer, employee, vendor, billing, purchasing, payroll, or accounting documentation
• Review documents for completeness and accuracy
• Follow up on missing information, approvals, or signatures
• Maintain confidentiality of sensitive information
• Communicate professionally with internal and external contacts
• Follow company policies and record-retention requirements
• Assist other departments with administrative projects
• Maintain a clean, organized, and professional work area
• Perform other related duties as assigned

Job description

Paw Materials in Hudson, FL is seeking an Administrative/Clerical professional to provide broad office support. The role includes data entry, filing, answering phones, emails, scheduling, and assisting customers, vendors, and staff, while maintaining accuracy and confidentiality.

You will manage calendars, prepare documents, handle mail, and support reporting, payroll, and accounting tasks as needed, in a climate-controlled office.