On-Site Administrative Coordinator — HVAC & Service Ops

DHR Mechanical; Tampa (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

DHR Mechanical is seeking an organized Administrative Coordinator to provide day-to-day administrative and operational support to our Florida Branch Manager and service team. This on-site role in Hudson, FL will help keep projects organized and ensure efficient handling of permits, tickets, and paperwork.

The ideal candidate has 1+ years of administrative or construction office experience, is proficient with Microsoft Office, and communicates effectively.

Qualifications

• 1+ years of administrative, coordinator, office support, or construction office experience.
• Experience supporting construction, mechanical, HVAC, service, or field operations environments is highly preferred.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Experience with NetSuite and/or ServiceChannel is a plus.

Responsibilities

• Support the Florida Branch Manager with daily administrative and operational tasks.
• Prepare, submit, and track permits and related project documentation.
• Assist the service department with service tickets, work orders, and customer paperwork.
• Coordinate and maintain job files, records, and supporting documentation.
• Help ensure timely processing of service-related administrative activities.
• Monitor emails and service requests and assist with communication between office and field personnel.
• Support scheduling and dispatching activities as the service department grows.
• Enter and maintain data within company systems.
• Assist with general office administration and special projects as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Multi-tasking

Tools

NetSuite

ServiceChannel

Microsoft Office

Job description

DHR Mechanical is seeking an organized Administrative Coordinator to provide day-to-day administrative and operational support to our Florida Branch Manager and service team. This on-site role in Hudson, FL will help keep projects organized and ensure efficient handling of permits, tickets, and paperwork.

The ideal candidate has 1+ years of administrative or construction office experience, is proficient with Microsoft Office, and communicates effectively.